Operations Assistant

Location: Omaha, NE

Employment Type: Full-time | On-site

If you're someone who enjoys keeping daily workflows on track, working with different operational leads and seeing business systems run smoothly from start to finish, this could be a great opportunity for you.

You'll work across different facility teams and business divisions, helping coordinate logistics, improve office processes and make sure tasks get done on time.

This is a hands-on role with plenty of variety, where you'll have the opportunity to learn, take ownership of your work and build your operational management experience.

What You'll Be Doing

• Assist with planning, coordinating and supporting operational workflows across different business divisions.
• Develop and maintain daily schedules, inventory trackers, equipment logs and task lists.
• Work closely with internal teams and department managers to ensure daily operations stay on schedule.
• Coordinate morning team syncs, prepare agendas, record meeting updates and follow up on action items.
• Monitor operational milestones, inventory levels and facility deliverables, keeping stakeholders informed of status updates.
• Identify potential workflow delays, supply shortages and operational bottlenecks, helping develop practical solutions.
• Liaise with external vendors, shipping partners and facility service providers as required.
• Support the implementation of new administrative systems, operational procedures and site initiatives.
• Assist with reviewing and improving existing operational workflows to increase team efficiency.
• Prepare operational summaries, inventory reports, supply presentations and administrative documentation.
• Track site supplies, equipment maintenance logs and facility costs where required.
• Maintain accurate operational records and ensure daily tasks are completed and followed through.
• Support different departments with their resource planning and administrative requirements.
• Assist with general workplace improvement initiatives and operational projects as they arise.

What We're Looking For

• Previous experience in office operations, administrative coordination, customer support or a similar role, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different internal teams, managers and external vendors.
• The ability to juggle multiple operational tasks, manage competing priorities and meet deadlines.
• Great attention to detail and a practical approach to workflow problem-solving.
• A proactive attitude and willingness to take initiative across daily tasks.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new inventory software and operational tracking tools.
• A positive, adaptable attitude and willingness to get involved wherever needed across the facility.
• Qualifications in business administration, operations or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in operational activities across different teams, facility areas and departments.
• Hands-on experience: Build practical operations and facility management skills while working on active business workflows.
• Career development: Learn from experienced operational managers and develop your confidence in managing business logistics.
• Supportive team: Work with people who value collaboration, clear communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify workflow improvements and help shape better ways of working.
• Room to grow: Develop your skills and take on more operational responsibility as your experience grows.

If you're looking to build your career in business operations and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

Apply now with your resume and tell us why you'd be a great fit for the role.

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