Operations Assistant

Operations Assistant | Indianapolis, IN | Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Business operations need someone who can keep workflow details moving, coordinate facility resources, and make sure essential procedures run smoothly at the right time. We’re looking for an Operations Assistant in Indianapolis, IN to support daily operational execution, organize administrative workflows, and help the team deliver business projects efficiently.

You’ll work across different assignments, from tracking inventory levels and preparing operational logs to coordinating vendor schedules and maintaining process archives. This is an opportunity to build practical experience while contributing to a team that values communication, organization, and practical problem-solving.

Your Day-to-Day Responsibilities

• Assist with coordinating office logistics, facility maintenance, and operational activities.
• Prepare workflow summaries, compliance forms, and supporting operational documentation.
• Research equipment pricing, vendor options, and operational supply requirements.
• Help organize team shift schedules, project deadlines, and inventory tracking.
• Draft and proofread operational updates, internal guidelines, and facility announcements.
• Support the maintenance of safety logs, vendor contracts, and procedure manuals.
• Maintain operational calendars, contact directories, equipment records, and digital archives.
• Gather information to support monthly performance summaries and operational reviews.
• Coordinate with department leads to collect materials and meet operational deadlines.
• Help prepare team briefings, operational syncs, and workflow presentations.
• Track outstanding action items and follow up on vendor approvals or missing documents.
• Provide administrative support for ongoing process improvement projects.

What You’ll Bring to the Team

• Strong written and verbal communication skills.
• Good organization and time management.
• Attention to detail and accuracy in data tracking.
• Comfortable using email, spreadsheets, and basic database software.
• Interest in operations, logistics, facility management, or process efficiency.
• Ability to manage deadlines and adjust to changing priorities.
• A collaborative attitude and willingness to learn.
• Previous experience in operations, customer service, administration, logistics, retail, or office support is beneficial.

Training will be provided on internal systems, operational workflows, and team procedures.

The Details

• Location: Indianapolis, IN
• Schedule: Monday–Friday, 8:30am–5:00pm
• Employment: Full-time, permanent
• Work setting: Office-based
• Compensation: Competitive pay based on experience
• Development: Opportunities to develop operations management and workflow coordination skills

If you’re looking for an Operations Assistant job in Indianapolis, IN where you can contribute to business processes, develop practical skills, and learn how operational plans move from planning to execution, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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