Operations Assistant
Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!
Women's Imaging Specialists is growing, and we're looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.
Why you'll love it here:
- Our passion runs PINK - Work for a mission-driven team focused exclusively on women's health and early cancer detection
- Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays
- Beautiful outpatient centers - 19 locations across GA & AL, with excellent benefits
- Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months
What you'll do:
- Welcome patients warmly and check them in with care
- Verify insurance + ID, help patients with digital/paper intake forms
- Answer phones, schedule/reschedule appointments, and confirm upcoming visits
- Manage provider schedules and communicate any changes to the clinical team
- Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
- Scan, file, and keep records organized and HIPAA-compliant
- Keep our waiting room calm, clean, and welcoming
- Provide basic patient education when needed
What you bring:
- Required: 1+ year medical office experience
- Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
- Exceptional attention to detail, time management, and conflict resolution skills
- Customer service mindset — on-the-job training or certificate a plus
- Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
- High school diploma or equivalent; medical admin certification a plus
Type: Full-time, In-person
Schedule: Monday-Friday, daytime hours
Location: Gainesville, GA
Ready to help women feel cared for from the moment they walk in? Apply today.
Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.