Operations and HR Assistant

Job Title: Operations and HR Administrator  Reports to: Director of Operations  Operations  Status: Full-Time, Onsite, Salaried Position $50,000 annually Schedule: Monday–Friday, 8:30 AM – 5:00 PM  Benefits: Medical and dental insurance after 30 days; The Operations Assistant provides vital administrative, organizational, and HR support to the Director of Operations to ensure NAHT's day-to-day operations run efficiently and in alignment with the organization's mission and values.  This position assists in managing staff scheduling, onboarding, documentation, and internal communication, while helping to coordinate meetings, track organizational systems, and support internal HR and operational processes.  This position includes a structured 30-, 60-, and 90-day review process to ensure mutual alignment, professional development, and long-term success for both the employee and the organization.    Administrative & Operational Support  Provide direct administrative assistance to the Director of Operations, including scheduling, calendar management, and meeting coordination.  Draft and organize internal communications, meeting agendas, and follow-up summaries.  Support operations with organized digital and physical files for HR, operations, and departmental records.  Support logistics and preparation for leadership, departmental, and staff meetings (materials, notes, refreshments, setup).  Assist in tracking progress on projects, operational initiatives, and action items across departments. 

HR & Personnel Support  Assist with employee onboarding and offboarding processes, ensuring completion of HR documentation, policy acknowledgments, and training schedules.  Support operations with up-to-date personnel files and ensure HR compliance in coordination with the Director of Operations.  Help monitor staff attendance, PTO requests, and scheduling coordination.  Assist with job postings, interview scheduling, and candidate communication when hiring new staff.  Coordinate as needed birthday, anniversary, and staff care initiatives in partnership with leadership.  Manage internal calendars for the Director of Operations and shared leadership meetings.  Coordinate room reservations, Zoom/Teams links, and materials for meetings and trainings.  Track organizational events, retreats, holidays, and deadlines to ensure alignment across departments.  Maintain a centralized "master operations calendar" for key events and deliverables. 

Prepare agendas, take detailed notes, and distribute action steps for Operations and Leadership Team meetings.  Assist with setup, materials, and coordination for all-staff meetings, retreats, or special gatherings.  Support planning and logistics for donor, volunteer, or training events as needed.  Financial & Systems Support  Assist with purchase requisitions, reimbursements, and transaction tracking in partnership with the Director of Operations, Business Operations and HR Manager and accounting team.  Help maintain and organize budget and expense documentation for departments.  Serve as a central point of contact for interdepartmental communication when the Director of Operations is unavailable.  Support operations with supply orders, vendor lists, and office organization systems.  Provide administrative support for compliance and documentation requirements (insurance, licenses, etc.).    Proven experience in administrative, HR, or operations support roles (4–5 years preferred).  Proficiency in Google Workspace, Microsoft Office, and collaborative tools (Docs, Sheets, Calendar, etc.).  Strong attention to detail, discretion, and professionalism in handling confidential information.  Familiarity with HR systems and processes.  Experience in nonprofit administration or ministry support.  Basic understanding of financial processes and budget tracking.  Full-time, onsite position: Monday–Friday, 8:30 AM–5:00 PM 

Medical and Dental benefits available after 30 days