Operations and Finance Administration Manager
Reports To: Chief Operating Officer
Position Type: Full-Time, Exempt
Location: New York, NY
BACKGROUND
Israel Policy Forum is a nonpartisan U.S. organization that advances policy ideas and educates community
leaders to support effective U.S. engagement on the Israeli-Palestinian conflict. We work to strengthen U.S.
policy and cultivate an informed community of leaders committed to a viable resolution of the conflict that
ensures Israel's security as a Jewish and democratic state, provides for Palestinian national aspirations,
bolsters U.S.-Israel relations, and enhances regional security, stability, and cooperation.
Israel Policy Forum is uniquely positioned in both the policy and Jewish communities, producing rigorous
policy analysis trusted by U.S. decision-makers across the political spectrum, and convening programs that
equip community, civic, and policy leaders to elevate the quality of discourse on U.S. policy toward Israel
and the Israeli-Palestinian conflict.
POSITION SUMMARY
Israel Policy Forum seeks an Operations and Finance Administration Manager to support internal
operations, budget administration, accounts payable, expense tracking, and cross-functional systems. This
is a strong fit for a nonprofit operations generalist who is comfortable with budgets, basic finance
administration, QuickBooks Online coding, credit card receipts, invoices, reimbursements, vendor
documentation, and staff-facing operational support.
This is not a technical accounting or controller role. The ideal candidate will be organized, detail-oriented,
service-oriented, comfortable with numbers and systems, and able to coordinate effectively with staff,
vendors, and external accounting support.
Responsibilities include supporting budget tracking and budget-to-actual reporting; coordinating accounts
payable, invoices, W-9s, receipts, and payment approvals; collecting credit card documentation; assisting
with month-end, year-end, and audit documentation; supporting financial administration for programs and
events; improving finance and operations workflows; and providing flexible cross-functional support during
high-volume periods or special projects.
Candidates should have a minimum of 5 years of relevant experience in nonprofit operations, finance
administration, budget coordination, program administration, or a similar cross-functional role.
MAJOR RESPONSIBILITIES
Budget Administration and Financial Coordination
? Support the COO and department leaders with annual budgeting, program and event budgets,
department-level expense tracking, budget-to-actual reporting, and restricted funding monitoring.
? Partner with staff to track spending, answer budget-related questions, and provide practical
guidance on expense coding, approvals, and budget management.
1
? Coordinate financial administration for programs, events, retreats, and convenings, including budget
tracking, expense coding, vendor payments, and post-event financial reconciliation.
? Track expenses associated with restricted gifts, grants, and designated projects in partnership with
the COO, development team, and external accounting support.
? Monitor budget activity, identify variances or recurring issues, and recommend improvements to
strengthen financial tracking and reporting processes.
Finance Administration and Accounts Payable
? Coordinate accounts payable processes, including collecting invoices, W-9s, receipts, vendor
payment information, and required approvals; prepare payments and liaise with external accounting
support.
? Review, code, and enter expenses in QuickBooks Online, ensuring appropriate allocation across
departments, programs, grants, projects, and events.
? Manage the organization's credit card expense documentation process, including staff follow-up,
receipt collection, and resolution of missing or unclear expenses.
? Serve as the primary staff resource for expense reimbursements, invoice submissions, payment
status inquiries, credit card documentation, and expense coding questions.
? Prepare invoices for speaking engagements, partnerships, reimbursements, and other
organizational activities as needed.
? Process contributions and other payments received through the organization's virtual mailbox,
maintain supporting documentation, and coordinate deposits with the COO and development team.
? Support month-end, year-end, and annual audit preparation by gathering documentation, reconciling
missing information, and responding to financial administrative requests.
Operations and Systems Management
? Maintain and improve finance and operations workflows, templates, checklists, documentation, and
staff-facing resources to ensure consistent and efficient processes.
? Develop and maintain standardized budget templates and tracking tools for programs, events, and
departments.
? Ensure financial and operational records are complete, organized, and readily accessible for
budgeting, audits, reporting, and internal review.
? Identify process inefficiencies related to payments, reimbursements, expense tracking, and vendor
administration, and implement practical improvements to enhance accuracy and efficiency.
? Prepare supporting documentation and expense summaries for restricted fund tracking, grant
reporting, and other organizational needs.
Cross-Functional Operations Support
? Provide flexible operational and administrative support to the COO during high-volume periods,
major events, board cycles, staff transitions, and special initiatives.
? Support time-sensitive projects requiring strong organization, discretion, accuracy, and
follow-through across finance, operations, and administration functions.
? Contribute to special projects and other duties that support organizational effectiveness,
operational excellence, and cross-functional collaboration.
2
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES
? Minimum of 5 years of relevant experience in nonprofit operations, finance administration, budget
coordination, program administration, or a similar cross-functional role.
? Comfort working with budgets, spreadsheets, expense tracking, invoices, credit card receipts,
reimbursements, accounts payable, vendor payments, and basic financial reports.
? Experience working with external accountants, bookkeepers, payroll providers, IT consultants,
insurance brokers, or other administrative vendors preferred.
? Familiarity with tools such as QuickBooks Online, BILL/Divvy, Salesforce, Todoist, Microsoft Office,
Google Suite, Excel, Google Sheets, or similar platforms.
? Ability to help non-finance staff understand budgets, expenses, payment procedures, and
operational workflows in a clear and supportive way.
? Strong organizational skills, follow-through, attention to detail, and time management, with the
ability to manage multiple workflows, deadlines, and requests across departments.
? Demonstrated ability to develop, implement, document, and improve operational systems,
workflows, templates, and processes.
? Ability to balance day-to-day administrative execution with longer-term cross-functional projects
and process improvement.
? Strong judgment, professionalism, and discretion, including comfort handling confidential financial,
personnel, vendor, and organizational information.
? Excellent written, verbal, and interpersonal communication skills, with a collaborative,
service-oriented approach and the ability to explain operational or financial information clearly.
? Resourceful, proactive, and comfortable working in a fast-paced, entrepreneurial environment that
requires hands-on execution, flexibility, and practical problem-solving.
? Commitment to Israel Policy Forum’s mission, vision, and values.
COMPENSATION AND BENEFITS
The annual salary range is $80,000–$95,000, commensurate with experience and aligned with
organizational compensation practices. Applicants who meet the minimum qualifications typically start at
the range minimum.
Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave,
Jewish and secular holidays), medical, dental, vision, matching 401(k), HRA, FSA, commuter benefits, 12
weeks of fully paid parental leave, and an annual professional development stipend.
OTHER INFORMATION
Israel Policy Forum is based in New York, NY, and has an office in Washington, DC. New York and
Washington, DC staff work in person one to three days per week.
HOW TO APPLY
Please submit a resume and cover letter to with “Operations and Finance
Administration Manager” in the subject line. The position will be open until filled, and candidates invited for
an interview will be contacted on a rolling basis. Only candidates invited to interview will be contacted.
3
Israel Policy Forum is an equal opportunity employer. We consider applications for all positions without
regard to race, color, religion, creed, gender, national origin, age, disability, marital, veteran status, sexual
orientation, or any other legally protected status.
Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet
100% of the qualifications. Israel Policy Forum encourages you to break that statistic and to apply.
4
Reports To: Chief Operating Officer
Position Type: Full-Time, Exempt
Location: New York, NY
BACKGROUND
Israel Policy Forum is a nonpartisan U.S. organization that advances policy ideas and educates community
leaders to support effective U.S. engagement on the Israeli-Palestinian conflict. We work to strengthen U.S.
policy and cultivate an informed community of leaders committed to a viable resolution of the conflict that
ensures Israel's security as a Jewish and democratic state, provides for Palestinian national aspirations,
bolsters U.S.-Israel relations, and enhances regional security, stability, and cooperation.
Israel Policy Forum is uniquely positioned in both the policy and Jewish communities, producing rigorous
policy analysis trusted by U.S. decision-makers across the political spectrum, and convening programs that
equip community, civic, and policy leaders to elevate the quality of discourse on U.S. policy toward Israel
and the Israeli-Palestinian conflict.
POSITION SUMMARY
Israel Policy Forum seeks an Operations and Finance Administration Manager to support internal
operations, budget administration, accounts payable, expense tracking, and cross-functional systems. This
is a strong fit for a nonprofit operations generalist who is comfortable with budgets, basic finance
administration, QuickBooks Online coding, credit card receipts, invoices, reimbursements, vendor
documentation, and staff-facing operational support.
This is not a technical accounting or controller role. The ideal candidate will be organized, detail-oriented,
service-oriented, comfortable with numbers and systems, and able to coordinate effectively with staff,
vendors, and external accounting support.
Responsibilities include supporting budget tracking and budget-to-actual reporting; coordinating accounts
payable, invoices, W-9s, receipts, and payment approvals; collecting credit card documentation; assisting
with month-end, year-end, and audit documentation; supporting financial administration for programs and
events; improving finance and operations workflows; and providing flexible cross-functional support during
high-volume periods or special projects.
Candidates should have a minimum of 5 years of relevant experience in nonprofit operations, finance
administration, budget coordination, program administration, or a similar cross-functional role.
MAJOR RESPONSIBILITIES
Budget Administration and Financial Coordination
? Support the COO and department leaders with annual budgeting, program and event budgets,
department-level expense tracking, budget-to-actual reporting, and restricted funding monitoring.
? Partner with staff to track spending, answer budget-related questions, and provide practical
guidance on expense coding, approvals, and budget management.
1
? Coordinate financial administration for programs, events, retreats, and convenings, including budget
tracking, expense coding, vendor payments, and post-event financial reconciliation.
? Track expenses associated with restricted gifts, grants, and designated projects in partnership with
the COO, development team, and external accounting support.
? Monitor budget activity, identify variances or recurring issues, and recommend improvements to
strengthen financial tracking and reporting processes.
Finance Administration and Accounts Payable
? Coordinate accounts payable processes, including collecting invoices, W-9s, receipts, vendor
payment information, and required approvals; prepare payments and liaise with external accounting
support.
? Review, code, and enter expenses in QuickBooks Online, ensuring appropriate allocation across
departments, programs, grants, projects, and events.
? Manage the organization's credit card expense documentation process, including staff follow-up,
receipt collection, and resolution of missing or unclear expenses.
? Serve as the primary staff resource for expense reimbursements, invoice submissions, payment
status inquiries, credit card documentation, and expense coding questions.
? Prepare invoices for speaking engagements, partnerships, reimbursements, and other
organizational activities as needed.
? Process contributions and other payments received through the organization's virtual mailbox,
maintain supporting documentation, and coordinate deposits with the COO and development team.
? Support month-end, year-end, and annual audit preparation by gathering documentation, reconciling
missing information, and responding to financial administrative requests.
Operations and Systems Management
? Maintain and improve finance and operations workflows, templates, checklists, documentation, and
staff-facing resources to ensure consistent and efficient processes.
? Develop and maintain standardized budget templates and tracking tools for programs, events, and
departments.
? Ensure financial and operational records are complete, organized, and readily accessible for
budgeting, audits, reporting, and internal review.
? Identify process inefficiencies related to payments, reimbursements, expense tracking, and vendor
administration, and implement practical improvements to enhance accuracy and efficiency.
? Prepare supporting documentation and expense summaries for restricted fund tracking, grant
reporting, and other organizational needs.
Cross-Functional Operations Support
? Provide flexible operational and administrative support to the COO during high-volume periods,
major events, board cycles, staff transitions, and special initiatives.
? Support time-sensitive projects requiring strong organization, discretion, accuracy, and
follow-through across finance, operations, and administration functions.
? Contribute to special projects and other duties that support organizational effectiveness,
operational excellence, and cross-functional collaboration.
2
DESIRED KNOWLEDGE, SKILLS, AND ABILITIES
? Minimum of 5 years of relevant experience in nonprofit operations, finance administration, budget
coordination, program administration, or a similar cross-functional role.
? Comfort working with budgets, spreadsheets, expense tracking, invoices, credit card receipts,
reimbursements, accounts payable, vendor payments, and basic financial reports.
? Experience working with external accountants, bookkeepers, payroll providers, IT consultants,
insurance brokers, or other administrative vendors preferred.
? Familiarity with tools such as QuickBooks Online, BILL/Divvy, Salesforce, Todoist, Microsoft Office,
Google Suite, Excel, Google Sheets, or similar platforms.
? Ability to help non-finance staff understand budgets, expenses, payment procedures, and
operational workflows in a clear and supportive way.
? Strong organizational skills, follow-through, attention to detail, and time management, with the
ability to manage multiple workflows, deadlines, and requests across departments.
? Demonstrated ability to develop, implement, document, and improve operational systems,
workflows, templates, and processes.
? Ability to balance day-to-day administrative execution with longer-term cross-functional projects
and process improvement.
? Strong judgment, professionalism, and discretion, including comfort handling confidential financial,
personnel, vendor, and organizational information.
? Excellent written, verbal, and interpersonal communication skills, with a collaborative,
service-oriented approach and the ability to explain operational or financial information clearly.
? Resourceful, proactive, and comfortable working in a fast-paced, entrepreneurial environment that
requires hands-on execution, flexibility, and practical problem-solving.
? Commitment to Israel Policy Forum’s mission, vision, and values.
COMPENSATION AND BENEFITS
The annual salary range is $80,000–$95,000, commensurate with experience and aligned with
organizational compensation practices. Applicants who meet the minimum qualifications typically start at
the range minimum.
Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave,
Jewish and secular holidays), medical, dental, vision, matching 401(k), HRA, FSA, commuter benefits, 12
weeks of fully paid parental leave, and an annual professional development stipend.
OTHER INFORMATION
Israel Policy Forum is based in New York, NY, and has an office in Washington, DC. New York and
Washington, DC staff work in person one to three days per week.
HOW TO APPLY
Please submit a resume and cover letter to with “Operations and Finance
Administration Manager” in the subject line. The position will be open until filled, and candidates invited for
an interview will be contacted on a rolling basis. Only candidates invited to interview will be contacted.
3
Israel Policy Forum is an equal opportunity employer. We consider applications for all positions without
regard to race, color, religion, creed, gender, national origin, age, disability, marital, veteran status, sexual
orientation, or any other legally protected status.
Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet
100% of the qualifications. Israel Policy Forum encourages you to break that statistic and to apply.
4
Operations and Finance Administration Manager in new york at Unknown Company
This position is listed as full time and onsite.