Operations Analyst

Operations AnalystReports To: Director of OperationsJob Goal: To assist with the smooth and efficient operation of the Maintenance Department so that the maximum positive impact on the educational system is realizedMinimum Qualifications:High school diploma or equivalent; minimum of two (2) years experience in a comparable positionKnowledge of general office equipment, processes, and proceduresExcellent communication, interpersonal, and customer service skillsStrong organizational skills and acute attention to detailExperience collaborating with a wide variety of people and groupsProficiency with Google Office applications, including email, Google Docs, Sheets, Slides, Forms, Drive, Calendar, and Gmail.Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time framesAbility to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial informationAbility to deal with confidential and sensitive information in a professional mannerPhysical strength, mobility, dexterity, stamina, and acuity to perform job responsibilitiesAbility to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. Such alternatives to the above qualifications as state, federal, and local law and the Board may requireDuties and Responsibilities:Demonstrates support for the school system and its vision, mission, goals, and prioritiesActs as the first point of department contact/primary receptionist, greeting visitors, answering phones, and directing inquiries to the appropriate person in a timely and positive mannerOversees the daily office operations, including but not limited to ordering supplies, maintaining calendars, managing department files, and assisting with specific projects/vendors as requestedProvides clerical support to the Director of Operations and others as assignedAssists the Director of Operations with the bid process, including but not limited to maintaining a thorough understanding of applicable procurement laws, staying current on legislative and regulatory changes, and ensuring compliance throughout the bidding process.Treats all information and knowledge about any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication regarding employees and school mattersProduces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operationsMaintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, records, schedules, and data as directedObtains, gathers, organizes, and prepares for presentation pertinent data and information as neededUses office technology/software to complete job responsibilities as assignedCommunicates effectively and engages in office communication processes using telephones, voice mail, electronic mail, postal and/or delivery services, and other means as directedDemonstrates reliability in attendance, punctuality, and task performancePerforms duties and represents the System in a courteous, positive, and professional mannerAttends and participates in meetings as requestedDemonstrates initiative in identifying opportunities for improvement in areas of responsibilityMaintains and submits required reports, records, and correspondence in a timely and accurate mannerProperly cares for equipment and material resources of the school systemUses effective collaboration skills to work as a productive team memberAdheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local lawsPerforms other job-related duties as assigned by Supervisor(s)This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned.

The Hoover City Board of Education reserves the right to amend the job description as needed.