Operations Administrator (Legal Administrative Assistant)

Matter Administrator PositionProvince is seeking a highly organized and detail-oriented Matter Administrator to join our Las Vegas office. This full-time position plays a critical role in supporting legal and financial professionals by managing case documentation, coordinating court filings, and ensuring compliance with court-mandated procedures—particularly in Chapter 11 bankruptcy matters. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook), experience with legal document templates, and a working knowledge of AI-assisted tools.

A background in preparing and filing fee and retention applications is highly desirable. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.Key responsibilities include:Review and edit frontline employee time and expense entries.Assist counsel in preparing, proofreading, and filing retention and fee applications, particularly in Chapter 11 bankruptcy cases.Prepare supporting declarations and documentation for court filings.Conduct and review conflicts checks against related parties.Maintain organized case files and manage document workflows.Track and calendar court-mandated deadlines and filing schedules.Provide administrative support and assist with special projects as needed.Generate and populate templates in Microsoft Word.Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency.Qualifications include:Associate's degree or paralegal certificate preferred.Prior experience with bankruptcy court filings and fee applications strongly preferred.Demonstrated proficiency in Microsoft Word, Excel, and Outlook.Familiarity with AI-assisted legal tools is a plus.Strong attention to detail and ability to manage multiple deadlines.Excellent written and verbal communication skills.General understanding of accounting and mathematics.Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed.Our benefits include:Competitive salary and bonus plansComprehensive benefits packageCompany 401(k) planProfit-sharing planAffirmative Action/EEO Statement:Our firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment in accordance with applicable federal, state, or local laws.