Operations Administrative Assistant (Glenville, NY)

Operations Administrative AssistantReports to General ManagerThe Operations Administrative Assistant provides administrative and operational support to ensure the smooth and efficient day-to-day functioning of the organization. This position coordinates schedules, maintains records, assists with internal communications, supports operational processes, and helps management and staff stay organized and productive.ResponsibilitiesProvide daily administrative support to the operations team and management.Coordinate calendars, meetings, appointments, and schedules.Prepare, organize, and maintain reports, documents, spreadsheets, and records.Process invoices, purchase orders, expense reports, and other administrative paperwork.Assist with data entry and maintain accurate information in company systems and databases.Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.Communicate with employees, customers, vendors, and other business partners in a professional manner.Assist with coordinating projects, deadlines, meetings, and operational activities.Track and follow up on outstanding tasks, requests, and documentation.Support onboarding and administrative processes for new employees.Help identify and resolve routine operational and administrative issues.Maintain confidentiality of company, employee, and customer information.Assist with special projects and other duties as assigned by management.EducationHigh school diploma or equivalent; associate or bachelor's degree preferred.Experience1–3 years of administrative, office, operations, or customer service experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.Strong attention to detail and accuracy.Ability to manage multiple priorities and meet deadlines.Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.Ability to work independently while also collaborating effectively with a team.Professional, dependable, and solutions-oriented attitude.Key CompetenciesAbility to work in a fast-paced environmentAbility to multi-task and prioritizeTime management skills working with deadlinesAbility to conduct themselves in a professional mannerStrong attention to detailVery organized / MethodicalExcellent telephone communication skills, have a clear and pleasant speaking voiceTeam oriented and personally committed to continuous improvementDemonstrated ability to interface effectively and positively with all members of the organizationComputer literacy and typing skills for basic Microsoft Office and Google G Suite applications