Operational Specialist

Job Title: Operations Support II

Location: North Chicago, IL 60064 (Hybrid: 3 days onsite, 2 days remote)

Duration: 24 months (Strictly contract; no extensions or full-time conversion anticipated)

Schedule: Monday–Friday, 9:00 AM–5:00 PM (40 hours/week)

Role Overview

The Operations Support II position provides critical operational, administrative, financial, compliance, and systems support to the internal operations team. Working in a highly monitored, process-driven corporate environment, this role involves considerable project tracking, financial reconciliation, and stakeholder communication. The ideal candidate is a mature, dependable professional who thrives in a structured setting, excels at managing complex processes, and ensures flawless accuracy in documentation and data entry.

Key Responsibilities

• Operational & Project Support: Facilitate day-to-day project operations including project intake, purchase order (PO) submission, compliance tracking, invoicing, and training coordination.
• Compliance & Agreement Tracking: Manage the intake and tracking of Commercial Data Policies, Third Party Agreements (TPA), and related activities. Research supplier/project info, monitor amendments, and drive open requests to completion.
• Financial & Data Tracking: Maintain highly accurate Microsoft Excel trackers, databases, and project records. Perform financial reconciliations and budget tracking.
• Stakeholder & Supplier Management: Serve as a point of contact for internal stakeholders and external suppliers. Research issues, identify missing information, coordinate with Procurement/Finance groups, and resolve open items.
• Process Adherence: Maintain complete, auditable records. Follow established standard operating procedures (SOPs) and comfortably escalate questions or issues when requirements are unclear.

Target Candidate Profile & Knockout Criteria

To ensure strict role alignment and streamline the screening process, candidates must be evaluated against the following constraints:

• Education: High school diploma or equivalent is strictly required. An Associate or Bachelor’s degree is preferred. Candidates with a Master’s degree should be screened out if they are seeking long-term career progression, as they will be considered overqualified for this purely transactional/contractual role.
• Career Expectations: Must be completely comfortable with a strict 24-month contract. Candidates seeking a pathway to permanent employment should be disqualified.
• Location: Must be local and able to commute reliably to the Lake County, IL office 3 days a week.

Required Qualifications & Technical Skills

• Advanced Microsoft Excel: Must be highly proficient with Pivot Tables, VLOOKUP/XLOOKUP, formulas, and complex data reconciliation.
• Systems Experience: SAP experience is highly preferred. If no SAP, the candidate must have proven experience utilizing other complex ERP, procurement, or business systems (e.g., SRM) and demonstrate strong learning agility.
• Prior Experience: Corporate or professional work experience involving financial reconciliations, invoice processing, and procurement/budget tracking. (Industry-agnostic; pharmaceutical background is a plus but not mandatory).
• Soft Skills: Exceptional attention to detail, strong time-management, and high accountability. Must be capable of adapting to changing operational requirements and effectively communicating with both internal teams and external vendors.

For information on benefits, equal opportunity employment, and location-specific applicant notices. Click here: https://spectraforce.com/spectraforce-applicant-disclaimers-contingent/

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.