Onboarding & Bookkeeping Administrative Assistant

Onboarding & Bookkeeping Administrative AssistantOregon Provider is a medium-sized and growing organization seeking a highly organized, detail-oriented, and professional Onboarding & Bookkeeping Administrative Assistant to support the Agency Director and daily business operations. This is a fully in-person position based in Sandy, Oregon.This position plays an important role in employee onboarding and offboarding, QuickBooks bookkeeping, administrative organization, and general office operations. Onboarding & Bookkeeping Administrative Assistant will help ensure new employees move through onboarding efficiently, departing employees are properly offboarded, financial records remain organized and accurate, and administrative tasks are followed through from start to finish.The ideal candidate is proactive, dependable, comfortable with technology, experienced with QuickBooks Online, and able to independently manage multiple responsibilities and deadlines.Key ResponsibilitiesOnboarding & Offboarding • Coordinate employee onboarding from acceptance of employment through completionPrepare onboarding paperwork, employee files, forms, and checklistsComplete reference checks and assist with pre-employment requirementsSchedule orientations, trainings, appointments, and onboarding activitiesAssist employees with required applications, systems, email, and communication platformsTrack outstanding onboarding requirements and follow up until completedMaintain accurate electronic and physical employee recordsCoordinate employee offboarding from notification through completionPrepare separation and offboarding documentationCollect Agency equipment, keys, devices, and other company propertyCoordinate removal of access to email, applications, websites, communication platforms, and other Agency systemsMaintain completed onboarding and offboarding checklists and recordsBookkeeping & QuickBooks • Perform bookkeeping tasks using QuickBooks OnlineReview, categorize, and clear transactionsReconcile accounts and assist with maintaining accurate financial recordsIdentify discrepancies and assist with correcting bookkeeping entriesOrganize receipts, invoices, purchases, and financial documentationMaintain clean and organized electronic and physical financial recordsAssist the Agency Director with bookkeeping projects and financial organizationAssist with Various AuditThis position does not process payrollRequired Qualifications• Minimum of 3 years of experience in bookkeeping, and onboarding/offboardingQuickBooks Online experience requiredExperience reviewing and reconciling accounts and maintaining accurate booksStrong computer and technology skills with the ability to learn new programs quicklyStrong organizational skills and attention to detailAbility to independently track tasks and follow through from beginning to completionExcellent written and verbal communication skillsAbility to manage multiple priorities and deadlines simultaneouslyProfessional and comfortable communicating with applicants, employees, vendors, and community partnersHigh level of discretion and confidentialityReliable, punctual, and consistentAble to work independently while also collaborating with managementMust be able to work fully in person in Sandy, OregonBenefits• Comprehensive medical coverage including vision, chiropractic, acupuncture, and prescription benefitsDelta Dental Insurance401(k) retirement plan with up to 3.5% employer match40 hours of Paid Time OffHow to ApplyPlease complete our online application.

Qualified candidates will be contacted for an in-person interview.Equal Opportunity EmployerOregon Provider is an Equal Opportunity Employer and values diversity in its workforce. We encourage applications from all qualified individuals.