OluKai, melin, Roark, TWS (Archipelago Companies) Office Manager

Corporate Facilities ManagerArchipelago Companies, a portfolio of highly successful consumer lifestyle brands, is seeking a talented and passionate individual with an entrepreneurial mindset to join our team. Our brands, including OluKai, Melin, Roark, and Tradewind Services are leaders in their respective markets, offering high-quality products and authentic marketing stories direct to consumers.At Archipelago Companies, we pride ourselves on our commitment to integrity, and we strive to create a culture of excellence in everything we do. If you are a driven and innovative individual with a passion for consumer brands, we invite you to apply for our open position and become a part of our dynamic and growing team.This role owns the day-to-day experience of 4001 MacArthur: how it looks, how it runs, and how it feels to walk in every morning.

This is our new corporate headquarters, housing both Archipelago Companies leadership and TWS, which makes up the majority of the building's staff.The standard is considered, understated, and immaculate in the details, never showy. Nothing is ever out of place, nothing is ever left to chance, and the people who walk through the door (executives, board members, brand teams, candidates, vendors) feel that care immediately, even if they can't quite articulate why.We need someone with real facilities and office management experience who treats a building the way a great host treats a home: quietly, constantly, and with total ownership. This is not an entry-level front-desk role.

It requires judgment, discretion, and the ability to represent a premium, multi-brand portfolio without being told what that means.Key responsibilities include but are not limited to:Guest Experience & Front of HouseSet the tone for every visitor, from portfolio executives and board members to candidates and vendors, with warm, precise hospitalityOwn reception, guest check-in, and meeting/conference room readiness across all three floorsAnticipate needs before they're voiced; a great office manager is felt more than seenManage building access and security: badge/key provisioning, visitor logs, and day-to-day security protocols across all three floorsEvents, Facilities & Vendor ManagementServe as move-in manager for the first 6 months, standing up systems, vendors, and day-to-day operations for a brand-new building from the ground upManage all building vendor relationships across 3 floors: cleaning, maintenance, security, plants, catering, and building systemsSchedule and oversee service and repair work, holding vendors to a premium standard of finish and reliabilityPlan and execute internal events, offsites, and cross-brand gatherings hosted at 4001 MacArthurMaintain daily walkthrough standards for all common areas, kitchens, conference rooms, and shared spaces; nothing waits until someone complainsManage furniture, equipment, and office supply inventory and related budget across the full buildingSafety & Emergency PreparednessMaintain compliance with building safety and emergency preparedness requirements, including AED maintenance and inspection, evacuation plans, and emergency contact protocolsServe as the building's point person during safety drills and any actual emergency, coordinating with building management and local authorities as neededExecutive & Cross-Brand SupportProvide administrative support to Archipelago and brand leadership as needed: scheduling, meeting coordination, catering, travel logisticsCoordinate mail, shipping, and receiving (USPS/UPS/FedEx) across departments and floorsCulture & EnvironmentChampion small, sensory details that add up to a premium environment: lighting, scent, plants, music, cleanliness, quiet orderServe as a steady, calm presence for 45–60 people across multiple brand teams with different working styles and needsUphold a consistent standard across all 3 floors so the building feels like one cohesive experience, not three separate offices stacked on top of each otherRequirements & Qualifications:Bachelor's degree preferred or equivalent experience in a related fieldMinimum of 5 years of office management, facilities management, or hospitality experience, ideally in a premium or multi-tenant environmentElevated proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe AcrobatExpert-level written and verbal communication; analytically minded, with strong attention to detailProject management experienceStrong organizational skills; able to prioritize and manage multiple competing demands seamlesslyExtraordinarily strong people skills; able to build relationships with staff, executives, and external contacts at every levelTakes initiative and anticipates needs before being askedStrong problem-solving and decision-making skillsHandles confidential information with discretion; comfortable being adaptable to shifting prioritiesComfortable moving fluidly between high-level executive support and hands-on office/hospitality dutiesExperience managing vendor relationships and service contracts directlyProficient in MS Outlook, Excel, and general office/facilities management toolsReliable, punctual, and available in-office; this is fundamentally a hands-on, on-site roleActively seeks out AI-enabled tools and emerging technologies, adapting quickly to leverage them for improved productivity, deeper insights, and more effective processes, while exercising sound judgment and maintaining compliance with organizational standardsLocation & Office Structure: This is a full-time, in-office position in Newport Beach, CA, requiring attendance five (5) days a week, Monday through Friday. Subject to change without notice as per company guidelines.Compensation : The salary range for this position is $85,000 to $120,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.Benefits and Perks:Complimentary chef prepared breakfast and lunch provided Monday - ThursdayGenerous product gift program and all brand discountsCompany bonus program5 year and 10 year Milestone Anniversary travel giftsMedical, Dental, Vision insurance in accordance with plan guidelinesCompany paid life insurance in accordance with plan guidelines401k with employer match in accordance with plan guidelines15 Days of PTO accrued annually, plus one additional day of PTO every year on your anniversary, and 3 Floating Holidays per yearPaid beach and giveback days, bi-annual team building events and other in-person celebrationsWork with talented and great people who share a love of the ocean lifestyleArchipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.