OFFICE SUPPORT III-TREASURER ELEMENTARY

Office Support III – Elem. School Sec/TreasurerUnder general supervision serves as program assistant performing a variety of moderately complex bookkeeping, administrative and receptionist duties requiring an awareness of virtually everything happening in a school environment. Work involves independently preparing routing correspondence; compiling information for reports: maintaining microcomputer-based accounting systems; performing technical accounts payable functions.

Employee is also responsible for maintaining school-related files of a variety of records, reports, documents, and correspondence using a variety of computer driven work processing, spreadsheet and file maintenance programs and assimilating information from a variety of sources to compose letters, generate reports and provide informational data. Reports to a Principal.Screens and independently handles calls and visitors; gives a variety of information utilizing knowledge of programs and procedures; answers telephone and takes messages; types correspondence for administrative staff.Maintains and accurate record of absences for school-based employees in a computerized system; completes the turnaround report for payroll; types leave forms for all employees; informs staff of the number of days remaining for annual and sick leave.Completes monthly fire drill and sanitation report.Maintains a multi-fund bookkeeping system using a computerized accounting program; verifies and receipts collections from teachers and other school personnel; creates deposits daily, issues local purchase orders for school funds; verifies invoices for payment; enters accounting transactions into the system; generates monthly reports including cash/flow statements, balance statements, and income/expenditure statements for each fund; maintains accounts payable files for verification of receipt of items.Schedules substitute teachers for unexpected absences; orients substitutes to the classroom and students.Summarizes information for standard reports; selects data from varied sources; maintains service log for copiers, typewriters, office equipment; maintains records of student accidents and insurance claims; maintains school lunch fund for students.Types monthly fire, sanitation, copier, maintenance, and telephone reports, and a variety of invoices and forwards to the administrative offices.Supervises the compilation and distribution of students' records, reviews immunization records; screens and routes materials according to content of communications; opens, sorts and distributes mail; routes information to the appropriate persons; types all forms to compile each student's cumulative folder; compiles and sends records to students who withdraw.Supervises students checking in and out of school for illness, doctor appointments.Assists students, parents, other persons coming into office.Dispenses medicine to students (log in date and time) based on guidance from parents; takes student temperature and calls parents of sick students for teachers who do not have assistants.Corrects punctuation, capitalization, spelling, and grammar of material transcribed and determines proper placement or arrangement.Composes forms, letters, memorandums, reports, minutes; drafts information and materials for newsletters, bulletins, catalogs, pamphlets, and brochures.May serve as primary SIMS operator.Assists child nutrition as needed; calls in the lunch count in the morning; processed lunch applications; prints daily and monthly SIMS attendance summary for Cafeteria Manager.Supervises parent volunteers, as needed.Performs related work as required.