Office Specialist

Administrative Support PositionThis position provides administrative and operational support by performing day-to-day clerical and organizational tasks to ensure efficient office operations and compliance with agency policies and procedures.In addition to the duties and requirements listed below, YFA expects employees to be committed to incorporating principles of trauma-informed care in all areas of service delivery. Commitment to these principles is demonstrated through active participation in agency-required training, use of trauma-informed practices, and understanding that trauma-informed environments require cultural sensitivity and an emphasis on a safe and respectful environment for all.Qualifications & Core Competencies:Positive attitude with the ability to work effectively in a challenging environmentDemonstrated patience, respect for children and families, and cultural sensitivityStrong organizational skills with the ability to manage multiple priorities under stressAbility to work independently with a moderate level of supervisionStrong program knowledge and attention to detailHigh level of professionalism and confidentiality, including PHI complianceProficiency in Microsoft Office and general computer applicationsStrong written and verbal communication skillsAbility to facilitate large groups and manage varied group dynamicsDependable, punctual, and prepared to work as scheduledAbility to work collaboratively in a team environmentWillingness to accept guidance and direction from supervisorsCommitment to EEO principles and a workplace of dignity and respectAlignment with the agency's mission and core valuesEssential Duties & Responsibilities:Provide administrative support to the Case Management teamProcess faxes, coordinate purchases, arrange travel, and support daily operationsManage petty cash, including reconciliations and employee reimbursementsReview, code, and submit Visa credit card transactions accurately and timelyComplete documentation for new hires, training, system access, and updatesCoordinate office needs including maintenance, repairs, security, and equipment issuesMonitor fleet vehicle compliance and coordinate maintenance and repairsMaintain inventory of office supplies and food itemsSubmit biweekly on-call compensation information to PayrollCommunicate training schedules and prepare monthly training reportsAssist with special projects and perform other duties as assignedRequirementsWhat You Need:Education & Experience: High school diploma or equivalent: AA degree or business school preferred; 2+ years related work experience.Physical Requirements: Ability to sit for long periods of time; ability to bend, lift, and carry 30 pounds.