Office Services Manager

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This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

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Senior Associate Recruiter @ Russell Tobin | Public Relations, Advertising

Job Title: Office Services Manager

Salary Range: $50,000 – $60,000

Job Type : Full-Time

About the Role:

Our client, a well-established North Carolina-based law firm, is seeking an experienced Office Services Manager to join their Wilmington office. This is a key onsite role responsible for the day-to-day operations of office services and facilities. The ideal candidate will be hands-on, highly organized, and able to manage a wide range of administrative and logistical functions to support attorneys and staff.

Responsibilities Include:

• Oversee and support daily tasks assigned to Office Services Assistant(s)
• Handle incoming/outgoing mail and coordinate deliveries
• Make daily courthouse runs for filings, records, and legal documents
• Prepare documents for filing with various courts and agencies
• Manage document production including scanning, copying, printing, and notebook assembly
• Set up and support conference rooms, VTCs, and firm events
• Maintain office inventory, supplies, and cleanliness
• Oversee office equipment, placing service calls and coordinating repairs as needed
• Liaison with building management, cleaning services, and other vendors
• Coordinate office maintenance and space planning, including furniture moves
• Train and manage Office Services Assistant(s), including scheduling and timesheet review
• Provide basic IT support in coordination with the firm's IT team
• Assist with business development, event setup, and internal communications
• Reconcile petty cash and assist with check requests, deposits, and expense reimbursements
• Provide back-up coverage for reception as needed

Qualifications:

• Prior experience in office or facilities management, preferably in a legal or professional services setting
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to lift/move office supplies or small furniture when needed
• Comfortable learning and using office equipment and technology
• Reliable, proactive, and detail-oriented

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Management

• Industries

  Legal Services and Law Practice

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Inferred from the description for this job

Medical insurance

401(k)

Vision insurance

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