Administrative SupportProvides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services.Essential duties and responsibilities:Receives and directs incoming calls to appropriate personnel and voicemail.Greets and announces clients, applicants and visitors.Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed.Issues visitor passes and validates parking.Assists with scheduling and preparing meeting and conference rooms.Coordinates setup of conference/meeting rooms.Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.Arranges video and/or web conferencing as needed.Coordinates catering for meeting and events.Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail.Meters mail.Arranges messenger service as needed.Follows location security procedures for screening inbound deliveries.Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.Maintains neat appearance reception area, conference rooms café and other common areas.Requests building and housekeeping services as needed.Periodically inspects common area equipment to ensure good operating condition.Arranges equipment service as needed.Maintains records and logs of service requests and tracks their status.Maintains a file of services including transportation sources, accommodations, and referral contacts.May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.Performs other duties as assigned.Note:Client (S&P global) site address: 421 Fayetteville St. Hours of operation: 8.00 am to 5.00 pm, Monday to Friday, temp position convert to permanent after 90 days (Salary range TBD) HS Diploma or GED required.Will this resource be working remote?: Not remoteIs this a property management role? NODo you have a direct hire requisition opened through client talent acquisition? NOIs the hiring manager the same as the timecard approver? YESIs this a GWS position?
YESDo you want the MSP to prescreen candidates prior to release to you? YESWhat is the property ID? 10999What is the producer code? N/AIs the client reimbursed, non-reimbursed or partially reimbursed? YESWhat is the client’s name? SPGSupplier intake questions:Does this position have the potential to convert to direct? YES, if yes, what is the conversion salary? $42,000What is a day in the life like for the person in this role?
I attached the roles and responsibilitiesAre there other skills/certifications required that are not listed in the job description? NOWhat are your non-negotiable requirements? Must be on site and vaccinatedWhat are 2 or 3 prescreen questions you would like to have the vendor ask the candidates and provide the answers to along with their resume submittals?If there are any challenges in shift Monday to Friday, 8.00 am to 5.00 pmMust be able to work as directedWork shift - what are the work days and hours? Monday to Friday, 8.00 am to 5.00 pmWork location – is this position onsite or remote?If remote, is it fully or partially remote?If partially remote, how many days per week will the person be expected to be onsite? 5If onsite, what is the onsite address or location code? On site at 421 Fayetteville Street Raleigh, NCWhat are the selling points of the location (if onsite) to attract candidates?What is the COVID protocol for the site? Must be vaccinatedWill the contractor be issued a laptop? YESWhat background investigation package is required for this assignment?
StandardIs a drug screen required? NOIf yes, what panel?Is there any client specific paperwork required? NOFMC (Functional Unit, Managing Office, Client): .MCGRAProject ID: 10GCS Activity code: LABORAdditional information:Suppliers MUST add the following sentence to ALL external job postings for the client MSP.An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols including COVID-19 proof of vaccination when required.SUPPLIERS MUST NOT post the following information regarding current COVID protocol on EXTERNAL job postings. This information is for supplier knowledge only.Effective 3/28/2022 – proof of vaccination or COVID-19 testing is no longer required to access U.S. corporate offices (unless otherwise required by local jurisdiction) or to attend internal or external company-hosted events.Effective 3/28/2022 – masks are no longer required in US corporate offices, regardless of vaccination status unless otherwise required by local jurisdiction.End client sites will continue to follow end client protocol.Comments for suppliers:Rate increase to 27/hr to cover any possible conversion salary of 42k.