Office Services CoordinatorFreeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Office Services Coordinator to join our Philadelphia office. The Office Services Coordinator will be assisting in coordinating the firm's office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firm's exceptional standards for productive office space.
The Office Services Coordinator supports the Office Services Supervisor and Administrative Managers.The following set of success factors describe the characteristics of those who are successful in our Firm:Helpful, Congenial, Personable, PositiveUnpretentious, Approachable, Respectful, Team OrientedAccountable, Takes Ownership, Corrects MistakesOrganized, Timely, Confidential, Responsive (within 24 hours)Duties and Responsibilities:Sorting, delivering incoming mail/collecting, sending outgoing mailAssist with photocopying, scanning and digital filing of documentsMonitoring and maintaining kitchen and office supplies stocked and well organizedMaking logistical arrangements for meetings, conferences, and other on-site office eventsGreeting, welcoming, and directing visitorsSupply office/workstations for new employees as well as clean out for departing employeesSubmit service requests to building via portal, as neededMaintains areas of responsibility safe, clean and well organizedOther administrative duties and projects as requestedEducation, Experience, and Skills:High School diploma requiredExperience working in a professional office environmentProficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plusAbility to lift up to 30 lbs.Ability to multi-task, prioritize and work under tight deadlinesWhat we offer you:Competitive compensationComprehensive benefits package, including medical, dental, and visionHSA and FSA plans available for employees and dependentsWork-life balanceGenerous PTO policy401K plan including a 3% Employer Safe Harbor contributionFirm paid life insurance and long-term disabilityEmployee Assistance ProgramYear-end bonuses and referral fee programsEEO StatementFreeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug?free workplace policy, which includes the ability to pass a pre?employment drug screen.
Employees may be subject to reasonable?suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.