Office Services and Operations Coordinator

Office Services And Operations CoordinatorThe Office Services and Operations Coordinator provides administration, secretarial and clerical support to others in the office to maintain an efficient office environment. This person is responsible for all office services tasks with various departments within the agency on any issues, office services, reports and other special projects assigned by management.Location: Van Nuys, CaliforniaPosition RequirementsFacilities Maintenance- Van Nuys and TorranceCoordinates mail—collecting and mailing correspondence: copying information, scanning mail to remote employees.Oversee postage machine orders.UPS, Messenger, and mail service checks & balance.Maintains supplies by checking inventory levels; anticipating requirements; placing and expediting orders; verifying payments and receipts; confirming customer orders, keeping staff informed on orders; stocking items; delivering items to work stations.Provides New Hire suppliesAssist covering the reception desk, answering questions, and forwarding messages.Restocking supplies in both kitchens.Miscellaneous tasks, working along with accounting.Track Licensing for the Agency and EmployeesAny other duties and special tasks as assigned by management.Preferred Skills and AbilitiesMinimum of two years of Administrative support experience.Computer skills as well as a working knowledge of the basic accounting software programs.Detailed oriented, highly organized, and multi-task oriented.Willing to learn and take initiative.Physical ActionsRequired job duties are essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 20 lbs. maximum.Physical EnvironmentRequired job duties are normally performed in a climate-controlled office environment.Education RequirementsHigh school diploma along with completed college courses in accounting preferred.Special Skills RequirementsStrong written and verbal communication skillsStrong follow up skillsResults orientedFosters a customer service orientationSound problem-solving skillsConsistent exercise of good judgmentPrioritize and complete multiple tasks simultaneouslyHigh integrityAbility to routinely work under pressure, meets deadlinesWork independently and in collaboratively with a team.We value and respect the impact our colleagues make every day both inside and outside our organization.

We've built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.Some benefits included in this role are:Generous time offTuition reimbursement and professional development opportunitiesCharitable contribution match programsStock purchase opportunitiesWe embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.Momentous Insurance Brokerage provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by the law.Marsh McLennan and its affiliates are EEO Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.