Office Operations Coordinator (Administrative Assistant II)

Office Operations Coordinator (Administrative Assistant II)Concurrent Technologies CorporationCrystal City, VAThis is a 100% onsite role located in the Washington, D.C area at CTC's Crystal City, VA office. Candidates must be in the Washington, DC area or willing to relocate.CTC is seeking a highly organized and proactive Office Operations Coordinator to support our Crystal City office and client teams. This role is ideal for recent graduates or early-career professionals interested in gaining exposure to government contracting and program management. In this role, you will balance office operations with administrative support, gaining critical skills in project coordination, stakeholder engagement, and office management.

The role requires strong business acumen, sound judgment, and the ability to operate with discretion while managing competing priorities in a fast-paced, mission-driven environment. The Office Operations Coordinator serves as the primary point of contact for the office, providing onsite support and oversight of daily office operations, while providing administrative support to the client teams under CTC's Energy, Resilience, and Sustainability division.To be successful in this role, you should be an engaging, detail-oriented team member and trusted partner, capable of anticipating needs, solving problems with confidence, and ensuring seamless operations, team effectiveness, and stakeholder satisfaction. As part of this role, you will have access to training, mentorship, and opportunities to learn about government contracting and client team operations.Key Responsibilities:Office Coordinator (50%)Oversee daily office operations, including greeting visitors, managing deliveries, and ensuring an organized workspace, to ensure a seamless and professional environmentManage front desk operations, mail distribution, visitor experience, and office coordinationPartner with internal teams (e.g, HR, IT, Finance) to ensure alignment across operations and initiatives, and support staff onboardingPlan and execute internal meetings, leadership offsites, and company eventsExecute daily opening and closing procedures for the office.Manage inventory for office supplies and pantry itemsSet up office computer equipment and troubleshoot basic issuesSupport office budget tracking, purchase orders, and expense managementAct as the primary point of contact for building management, vendors, and facilities maintenanceAdministrative Support (50%)Provide general support such as document preparation, filing, and research.Support various departments with ad-hoc projects, data entry, and meeting preparationMake travel arrangements to ensure trips are well organized and coordinatedCoordinate board meetings, leadership meetings, and other internal and external stakeholder engagementsProcesses expense reports, invoices and purchase requisitions, compile data for program and financial reports.Drafts, edits, and distributes internal and external communications.Other duties as assigned.Basic Qualifications:Associate's degree in related field and 2-4 years' experience in an office environment.Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams)Comfortable working independently, prioritizing effectively, and adapting to changing needsAbility to review documents, create spreadsheets and define/communicate problems to managementCapable of managing equipment, inventories, and procurement coordinationStrong organizational, communication, and documentation skills with high attention to detailDemonstrated ability to manage sensitive information with discretion and professionalismPreferred Qualifications:Bachelor's degree in related field.Ability to apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic formExpressed interest and knowledge of energy, resilience, and sustainability issuesExceptional organizational, project management, and multitasking skillsDesire to acquire new skillsExperience in a fast-paced, high-growth, or mission-driven organizationPhysical and Mental Demands:Regularly or frequently sitting, talking, hearing, grasping, touching, walking, reaching with hands/arms and performing repetitive wrist, hand and/or finger movements.Sedentary work exerting up to 10 pounds of force.Clarity of vision at 20 inches or less to type documents, read and use a computer.Concentrated attention to proofread documents, create spreadsheets, etc. and application of principles of logical thinking and reasoning to define problems, collect data, establish facts, and draw valid conclusions.Apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic form.Work Environment:Moderate noise level (i.e., computers, printers, etc.).Indoor temperature-controlled office environment.Why CTC?Our teams at CTC are passionate and thrive on collaboration in a high-paced team environmentWhen we encounter a difficult problem, we have a variety of talented and diverse employees that work together to solve the toughest challengesCompetitive salary and benefits packageAlthough our work at CTC is extremely important, we also recognize the need for our employees to maintain a proper mix of work and personal lifeVisit to learn moreJoin us! CTC offers exceptional career growth, cutting edge technology, educational opportunities, and recognition for quality work.Staffing Requisition: SR# We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.