Office Operations & Experience Coordinator 09042026

Office Operations & Experience CoordinatorThe Office Operations & Experience Coordinator plays a key role in supporting the efficiency, organization, and professionalism of daily operations across the JECDB. This position provides coordinated administrative and operational support to all staff, programs, and initiatives, while also shaping a welcoming and highly functional office environment for partners, stakeholders, and the public. This role serves as a shared administrative and operational resource across the organization, providing coordinated support for economic development, workforce initiatives, marketing efforts, and community development activities.Key ResponsibilitiesProvide general support across team functions to ensure smooth day-to-day operationsMaintain organized systems for files, records, and shared documentsAssist in supporting internal processes to improve efficiency, consistency, and communication across the teamAssist with tracking projects, deadlines, and deliverables as neededAdministrative Support (Office-Wide)Provide administrative support to leadership and staff across all functionsPrepare correspondence, reports, presentations, and meeting materialsAssist with data entry, database updates, and document managementSupport special projects and initiatives as assignedFront Office & Stakeholder SupportServe as the first point of contact for visitors, partners, and inquiriesCreate a professional, welcoming, and responsive office environmentRoute inquiries appropriately and ensure timely follow-upRepresent the organization with professionalism in all interactionsMeetings & Events CoordinationCoordinate logistics for meetings, board activities, and eventsManage calendars, meeting schedules, and room setupPrepare agendas, materials, and assist with meeting follow-upSupport event execution for workforce and economic development initiativesOffice Management & LogisticsManage office supplies, equipment, and vendor coordinationOversee mail distribution and outgoing communicationsCoordinate maintenance and service needs for office equipmentMaintain an organized and functional workspace environmentCommunication & CollaborationWork closely with all team members to support organizational prioritiesHelp ensure consistent communication and information flow across departmentsAssist in maintaining internal documentation and process clarityQualificationsHigh school diploma or GED required; associate degree or higher preferred1 year of experience in administrative support, office coordination, or a related field preferredStrong organizational, communication, and multitasking skillsProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)Ability to work independently while supporting a collaborative team environmentProfessional demeanor with strong customer service and interpersonal skillsDemonstrated ability to maintain flexibility, adapt to changing priorities, and respond proactively to time-sensitive organizational needs.Key CompetenciesOrganization & Attention to DetailCommunication & ResponsivenessInitiative & Problem-SolvingAdaptability & FlexibilityProfessionalism & ConfidentialityWork Environment & Physical Requirements This position operates in a professional office environment with standard equipment.

Work is primarily sedentary with occasional lifting of light materials (up to 10 lbs.). Expected Salary Range: $35,000 - $40,000 annually commensurate with qualifications and experience. Competitive comprehensive benefits package included.

This position offers valuable professional experience and growth opportunities within economic development, workforce initiatives, and community engagement.APPLICATION DEADLINE Interested candidates should submit a resume. A brief cover letter is encouraged to highlight relevant experience and interest in the position. Applications are encouraged by September 21, 2026, for priority consideration.

The position will remain open until filled. - ® - ® - ® - ® - Wilson County, Tennessee, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.