Office Manager

Office ManagerKendall Academy Preschool Center is a high-touch early childhood education program dedicated to individualized learning, strong family partnerships, and operational excellence. We pride ourselves on creating a warm, organized, and welcoming environment for children, families, and staff.Position OverviewWe are seeking a detail-oriented, friendly, and dependable Office Manager to serve as the administrative backbone of our preschool. This role is ideal for someone who enjoys working with families, staying organized, following up on details, and supporting both enrollment and compliance processes.You will be the first point of contact for many families, manage enrollment follow-ups, and help ensure all required documentation is complete and up to date.Key Responsibilities:Answer and manage incoming phone calls professionallyGreet families and visitors warmlyRespond promptly and professionally to parent messages via online portalSupport clear communication between families, teachers, and leadershipWork within online portal to track tours and enrollment activityFollow up with families after tours to:Confirm continued interestAnswer enrollment-related questionsAssist with registration and enrollment documentsSupport families through the enrollment process and ensure a smooth onboarding experienceFollow up with newly registered families to ensure all required documents are submittedManage and track:Vaccination recordsPhysical exam formsEnsure student files are complete and kept up to dateAssist in maintaining compliance with DCF and ELC requirementsHelp ensure all required documentation is current, organized, and audit-readySupport leadership with administrative compliance tracking as neededReview and approve online portal entries submitted by teachersSupport daily administrative and operational tasks as neededRequirements:Fluent in English and Spanish (required)Prior experience in an administrative, office, or school setting preferredComfortable using technology and systemsStrong organizational skills and attention to detailExcellent communication and customer-service skillsAbility to manage follow-ups and documentation accuratelyAble to pass a DCF background screeningWhy Work With Us:Consistent daytime schedule (no evenings or weekends)Supportive, team-oriented school cultureMeaningful role supporting children, families, and educatorsOpportunity to grow within a well-established preschool communityKendall Academy Preschool Center is an Equal Opportunity Employer.Job Type: Full-timeBenefits:Dental insuranceLife insurancePaid time offTuition reimbursementVision insuranceExperience:Front desk: 2 years (Required)Administrative: 1 year (Preferred)Language:English (Required)Spanish (Required)Work Location: In person