Job SummaryReports to the Director of assigned department. Position is responsible for overall front office activities, working independently to provide executive assistance to Director, process payroll, administrative & personnel functions, reception, mail, and office supplies purchasing services.Primary Job FunctionsSupervises and coordinates overall administrative activities for the Office Services department; organizes office operations and procedures.Manages the reception area to ensure effective telephone and reception services as first point of contact on behalf of the organization; greets and directs visitors in a professional, friendly and hospitable manner.Provides administrative and human resources support to the CMM and staffAssist the CMM with recruiting, to include reviewing resumes, contacting candidates and scheduling interviewsProcess backgrounds checks for new hiresAssist newly hired employees with electronic onboarding and completion of government documentation including Form DA 306Prepare and process government gate pass documentationReviews & edits payroll punches, inserts leave hours as needed, resolves employee issues regarding payroll.Approve PO in JAMIS for Cleark III, Monitors office supplies inventory and places routine orders as needed to maintain adequate stock; orders and delivers supplies as requested by corporate office staff.Sorts and delivers internal mail, prepares packages for shipping and mails outgoing correspondence.May participate in special departmental projects; performs data entry and scanning as needed.Performs other duties as assigned.Education, Experience and CertificationHigh School or equivalent2 years' experience in an office management role or experience providing administrative support to senior staff, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the jobMicrosoft Certifications a plusKnowledge, Skills, and AbilitiesWorking knowledge of mail/package process with Federal Express and US mailProficiency in Microsoft Office Suite, including Outlook, Word and ExcelExcellent interpersonal and communication skillsAbility to effectively communicate with the governmentExcellent organizational skillKnowledge of government systemsDisclaimerJ&J Worldwide Services CBRE Government and Defense Business is thrilled at the opportunity for you to apply to one of our roles. The base salary range for this position is $60,000 to $85,000. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.This description is not intended to be an "all inclusive" list of the accountabilities of the job described. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately.
Requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.THIS DOCUMENT SHOULD NOT BE CONSTRUED AS CREATING A CONTRACT OF EMPLOYMENT BETWEEN J&J WORLDWIDE SERVICES AND ANY OF ITS EMPLOYEES OR OTHERWISE ALTERING AN EMPLOYEE'S AT WILL EMPLOYMENT RELATIONSHIP WITH J&J WORLDWIDE SERVICES.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.