Office Manager

Office Manager – Law Firm

Location: South Charlotte, NC

Position Type: Full-Time | In-Office

Position Overview

A well-established law firm in South Charlotte is seeking an experienced, organized, and detail-oriented Office Manager to oversee daily operations, manage financial and administrative functions, and ensure the office runs efficiently.

The ideal candidate will have strong bookkeeping skills, hands-on experience with QuickBooks, and the ability to manage multiple responsibilities in a busy legal environment. This position requires someone who is proactive, dependable, and comfortable taking ownership of day-to-day office operations.

Key Responsibilities

• Oversee daily office operations, ensuring an organized and efficient workplace.
• Manage bookkeeping functions using QuickBooks, including accounts payable, accounts receivable, invoicing, and account reconciliations.
• Process vendor payments, track expenses, and maintain accurate financial records.
• Assist with payroll processing and coordinate with outside accountants and financial professionals.
• Monitor office budgets, expenses, and financial reporting.
• Manage administrative staff, delegate responsibilities, and support overall office productivity.
• Coordinate office vendors, supplies, equipment, and facilities management.
• Assist attorneys and staff with administrative and operational needs.
• Maintain confidential employee, client, and firm financial information.
• Identify opportunities to improve internal processes and office efficiency.

Qualifications

• Required: Hands-on experience with QuickBooks.
• Previous experience in office management, bookkeeping, or business administration.
• Experience working in a law firm or professional services environment strongly preferred.
• Solid understanding of accounts payable, accounts receivable, payroll, and general bookkeeping practices.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize competing demands and work independently.
• Professional demeanor, discretion, and a high level of confidentiality.

Ideal Candidate

The successful candidate is a hands-on office manager who enjoys wearing multiple hats and keeping a busy office running smoothly. This individual should be comfortable handling financial responsibilities while also serving as a reliable resource for attorneys and staff.

Work Location

This is a 100% in-office position located in South Charlotte, NC. Remote and hybrid arrangements are not available.