Office Manager

Office ManagerPosition at Clarvida - PennsylvaniaLocation: Temple, PAEmployment Type: Full-timeSalary: $18 hourlyAbout ClarvidaAt Clarvida, we believe strong administrative support is essential to delivering high-quality services that change lives. We are seeking an organized, detail-oriented, and customer-focused Office Manager to oversee the daily administrative and clerical operations of our program.This high-visibility role serves as a central point of coordination for staff, clients, families, and community partners while ensuring the efficient management of office operations, documentation, financial processes, and program support activities.Position SummaryThe Office Manager is responsible for the overall management of office and clerical functions within the program. Reporting directly to the Operations Director or designee, this position supports program operations through document management, record maintenance, financial administration, customer service, and office coordination.The ideal candidate is highly organized, capable of managing multiple priorities, and committed to maintaining accurate records and exceptional administrative support in a fast-paced human services environment.Key ResponsibilitiesOffice Administration & OperationsServe as the primary administrative support resource for program operationsAnswer incoming calls, direct inquiries, and relay messages to appropriate personnelGreet and assist visitors, staff, clients, and community partnersMaintain office equipment, including copiers, fax machines, postage machines, and related office technologyOrder and maintain office supplies and administrative resourcesManage incoming and outgoing mail, including logging, sorting, distributing, and processing correspondenceCreate and maintain organized program, financial, and client filing systemsDocumentation & Records ManagementMaintain accurate and confidential client, programmatic, medical, and financial recordsPrepare, type, edit, proofread, and distribute a variety of program documents, including:Incident ReportsUnusual Incident ReportsAnnual AssessmentsIndividual Program Plans (IPPs)Quarterly ReportsClient Face SheetsClient Meeting InvitationsService DocumentationRoom and Board AgreementsInternal and External CorrespondenceMaintain and update document tracking systems and required formsEnsure documentation is completed accurately and within required timeframesFinancial AdministrationProcess and maintain client financial records and accountsAssist with billing, bank reconciliations, deposits, and financial documentationProcess client check requests and coordinate fund disbursementsAudit client funds, petty cash accounts, and financial recordsPrepare monthly financial reports and supporting documentationCoordinate financial matters with external agencies, including Social Security and public assistance officesSupport Fiscal Management staff with financial and administrative duties as requiredProgram & Administrative SupportCopy and distribute medical, financial, programmatic, and training materialsMaintain inventory of required program forms and documentationSupport monthly reporting and compliance requirementsAssist staff in accessing and maintaining program records and resourcesEnsure confidentiality and secure handling of sensitive client and financial informationQualificationsRequiredMust be at least 18 years of ageValid Pennsylvania Driver's License with an acceptable driving recordStrong organizational and attention-to-detail skillsExcellent verbal and written communication skillsProficiency with Microsoft Office programs, including Word, Excel, and OutlookAbility to learn and utilize Pennsylvania programmatic systems and databases (including HCSIS, PROMISe, and other platforms)Ability to prioritize tasks and work independently with minimal supervisionPreferredHigh School Diploma required; degree from an accredited business school preferredMinimum of two (2) years of experience supporting or managing an office environmentExperience maintaining financial records and administrative documentationExperience in healthcare, behavioral health, intellectual and developmental disabilities, or human services environmentsCompensation & BenefitsFull-Time EmployeesCompetitive compensationPaid vacation that increases with tenureSeparate sick leave with annual rolloverUp to 10 paid holidays*Medical, dental, and vision insurance optionsDailyPay access to earned wages before payday*Ongoing training, development, and continuing education opportunitiesBenefits for All Employees401(k) retirement planFree licensure supervision (where applicable)Pet insuranceEmployee Assistance Program (EAP)Mileage reimbursementCell phone stipendPerks @ Clarvida employee discount program, including savings on shopping, travel, entertainment, and Verizon services*Benefit availability may vary by state or county.Why Join Clarvida?At Clarvida, our administrative professionals play a vital role in supporting services that positively impact individuals, families, and communities.

As an Office Manager, you will be part of a mission-driven organization that values teamwork, professionalism, accountability, and continuous growth.How to ApplyIf you are an organized and detail-oriented administrative professional who enjoys supporting program operations and helping others succeed, we encourage you to apply today.Applications will be reviewed on a rolling basis until the position is filled.Equal Opportunity EmployerClarvida is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.Fraud AlertClarvida does not charge application fees and does not conduct interviews through chat rooms, text messages, or messaging applications. Official employment communications will only come from authorized Clarvida email addresses or verified professional recruiting sources.KeywordsOffice Manager, Administrative Manager, Office Administrator, Administrative Coordinator, Program Administrator, Clerical Support, Administrative Assistant, Human Services Administration, Client Services Administration, Financial Administration, Records Management, Office Operations, Pennsylvania Jobs, Behavioral Health Administration, Intellectual Disabilities Services, Clarvida Careers.