Office Manager - Parametric

Office ManagerThe Office Manager is responsible for overall management of daily office operations, ensuring a highly functioning, efficient, and well-coordinated workplace environment. This role leads office administration functions in the New York and Westport office locations, drives process improvements, manages vendors and facilities, and partners with cross-functional teams to deliver consistent and high-quality employee experience. The Office Manager serves as the primary point of contact for office operations and acts as a key liaison between leadership, external vendors, and corporate partners.Primary Responsibilities:Office Operations & LeadershipOversee and manage all administrative and operational functions of the officeEnsure the office operates efficiently, safely, and in alignment with company standards, proactively partnering with Business Continuity teams to drive emergency preparedness planning and response readinessPartner with Parametric international leaders on coordinating office administrative needs, processes & requestsProcess Improvement & StandardsApproves, implements, and sets office policies, procedures, and workplace standardsIdentify and implement process improvements to enhance efficiency and scalabilityFinancial, Facilities & Vendor ManagementManage vendor relationships, service contracts, and property management coordinationOversees maintenance, repairs, and office equipment managementOversee invoicing, track office expenses, and manage budget-related activitiesRegular coordination with regional Morgan Stanley Facilities & Corporate Service partnersWorkplace Experience & Employee SupportLead local coordination of employee events, town halls, onboarding, and workplace initiativesDevelop and manage local office communications to ensure employees are informed of onsite activities, operational updates, and building-related information.Manage and maintain the Business Administration SharePoint site, ensuring content is accurate, up to date, and reflects current office operations, resources, and building information.Space & Resource ManagementManage office occupancy, seating arrangements, and space planningMaintain oversight of office, kitchen, and supply inventoryAdministrative & Operational OversightSupervise mail, shipping, and document handling to ensure operations are maintained.Partner with CAO leaders, EA's, IT, and Facilities teams to coordinate office operations and business administrative support needsLeadership & ReportingReport on office operations and improvement opportunities to BA leadershipProvide leadership and people management for administrative staff, including coaching, mentoring, and performance guidance, while managing team schedules to ensure seamless office coverage and operations.Job Qualifications:6 + years of office management or administrative operations experienceBachelor's degree or equivalent experience preferredStrong knowledge of office operations, systems, and proceduresExperience managing vendors, budgets, and operational processesExcellent communication, organization, and problem-solving skillsAbility to take initiative and proactively resolve issuesStrong interpersonal and stakeholder management skillsAbility to handle sensitive information with discretion