Office Manager

The ideal candidate will be based in Jersey City and support the daily operations of a professional services firm. They will be responsible for coordinating meetings and office events, answering inbound phone calls, managing incoming and outgoing mail, and ensuring the office runs efficiently.

Responsibilities

• Maintain and update client records, ensuring accurate documentation and organized office files.
• Monitor important deadlines, schedules, and administrative priorities to ensure smooth daily operations.
• Oversee client communications via phone and email, providing updates and addressing inquiries in a timely manner.
• Coordinate administrative workflows, delegate assignments, and follow up on outstanding tasks to ensure timely completion.
• Manage office operations, including scheduling, document distribution, client correspondence, and general administrative support.

Qualifications

• Experience with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong verbal and written communication skills, with the ability to interact professionally with colleagues, clients, and visitors.
• Ability to juggle multiple priorities, stay organized, and thrive in a fast-paced financial services environment.