Administrative AssistantProvides secretarial support to PrincipalMaintains updated phone listSorts and date stamps all incoming mail to Principal and Assistant PrincipalMaintains adequate supply inventory and processes supply request formsMandatory attendance at all staff meetingsResponsible for taking minutes and distributing same for all required meetings in a timely mannerPosts mandatory notice for Board meetingsMandatory attendance at all Open Houses, Lottery, and other similar eventsAssign duties and supervise the work of clerical office personnelCoordination of personnel travel for professional developmentMaintains updated faculty listMaintains up-to-date substitute list and provides same to facultyMaintains updated list of terminated employees during school yearAssist with new hire paperworkFollows up with fingerprinting for new hiresMaintains teacher certification informationMaintains updated personnel files in complianceMaintains filing system as well as set of locked confidential filesProcess Out-of-Field Waivers and documents same on Excel spreadsheetMaintain Time and Attendance for non-exempt employees and approve final payroll reportLeave of Absence/FMLA - Act as liaison between employee and HRWorkers Compensation Accidents/Incidents - Act as ongoing liaison between employee and HR until the incident is resolved/closedHandling of MSB software. Posting field trips and events for payment, invoicing students, providing payment reports and follow up for sports, clubs, events, Jeans Day and other student fees/activities with Sponsor individual. This includes inputting proper accounting codes for each feeMaintains accurate information for Accounts Payable sending invoices to CSA for payment processingHandling of Principal Internal checking account, including submission of manual checks to CSA office for postingAssisting in obtaining W-9 and vendor registration forms for new vendors, if necessarySubmission of employee expense reports to CSA for payment processingProcessing parent reimbursement/refunds, if applicableHandling deposits for internal, operational, aftercare and food service account, if necessaryHandle PEX card compliance and receipt submissionCreate school purchase orders via SAGE Intacct and provide necessary information to support purchase ordersSupport Principal to obtain quotes for grant requests, if necessaryProvide qualified teacher list for the Classroom Teacher Supply ProgramPerforms such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assignQualifications:Bachelor's degree PreferredPrevious experience preferredClearinghouse Education and Awareness webpage:
Office Manager in homestead at Unknown Company
This position is listed as full time and onsite.