Office Manager

Construction Project ManagerResponsible for collaborating with team members to provide support on multiple construction, restoration, and mitigation projects at various phases. Assists in the oversight of the administrative team, cash management, and quality control. This full-time salary position is dedicated to delivering outstanding customer service on behalf of the company to customers and preferred insurance carriers.

The role involves actively participating in the strict management of renovation/restoration projects through effective planning, organizing, and supervision.Key ResponsibilitiesHelp with daily management of the officeManage corporate credit card expense process and ensure all team is providing job costing information in a timely mannerComplete oversight of technician's time sheets and timecard entryPull weekly accounting reports to send to our corporate officeHelp set up, track, and update projects in project management systems with project managers on a daily and weekly basisProvide backup up AR and AP support when needed to support corporate based invoicingProvides administrative support for our project managers, estimators, and administrative assistants. Act as a liaison among project managers, estimators, clients, and subcontractorsAudit electronic files through SharePoint for accuracy of required documents on each projectPerform data entry and maintain ERP for the projects they supportEffectively and accurately communicate relevant project information to the project manager, sales estimator, and other team membersTracks multiple projects simultaneouslyResponsible for gathering documents for new subcontractors and following up with existing subcontractors for non-complianceCompletes assigned duties correctly, on time and as directedAdheres to company policies and proceduresUtilizes advanced word processing and spreadsheet skills using MS Office, and other software packages as neededCommunicate with property owners to obtain paperwork, work authorizations, and certificates of completionCoordinate file review meetings to ensure team members have proper documentation and updates in all jobs, or the position may need to work directly with the mitigation managers to ensure all paperwork is turned in and reviewed on a daily basisEnsure that the field teams are adequately trained on all relevant field documents, time entry and receiptsAssisting in CAT events as neededWork after hours or on weekends, as needed, to assist with EMS services as they occurEnsure a high level of client satisfaction and great client experienceAssist local business development reps in on boarding new clients and help the corporate billing team in establishing the proper invoicing process for that client (i.e. Portals and email chain)Other duties as assignedCompetenciesPrior experience handling administrative and accounting responsibilitiesOrganized, detail-oriented and able to multi-task while working in a fast-paced environmentAbility to follow verbal and written instructionsAbility to process emails and handle tasks timely, accurately, and professionallyHighly organized multitasker who works well in a fast-paced environmentWillingness to learn and to grow with the companyPositive attitude and sense of urgencyExcellent written and verbal communication skillsAbove average computer skillsAbility to sit for prolonged periods of time. Driving to field sites as neededProcess orientedAbility to gain trust of peers and encourage collaboration and problem solvingAbility to work in more than one vertical and keep the team on task at all timesBenefitsMedicalDentalVisionEAPSTD/LTDBasic Life and AD&DVoluntary LifeSupplemental: Accident, Critical Illness, Hospital IndemnityCell Phone Stipend401(k)Paid Time OffPaid HolidaysWatterson is an Equal Employment Opportunity and E-Verify employer.Disclaimer: This job description is intended to outline the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, or competencies. Employees may be directed to perform job-related tasks other than those specifically presented in this description based on business need.RequirementsExperience/Education/Qualifications2-3 years prior office management experienceHigh School Diploma or GED1-2 years industry experience preferredLong periods of sitting at a deskLift up to 10-15 poundsProficient in Microsoft Office (Word, Outlook, Excel) and other general computer softwareExperience working with Project Management Software and other software programsPhysical RequirementsAbility to perform the essential functions of the position in an office or job-site environment.Ability to remain in a stationary position and/or move throughout the workplace as needed.Ability to operate standard office and job-related equipment.Ability to occasionally reach, bend, kneel, climb, and lift or move items weighing up to 20 pounds.Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.