Office Manager / Executive Assistant

Office Manager / Executive AssistantWe're seeking a highly organized, proactive, and service-oriented Office Manager / Executive Assistant to join our team. In this hybrid role based in New York City, you'll create seamless and welcoming office experiences for both our NYC and Boston offices while providing thoughtful administrative support to select members of the executive leadership team.This position is ideal for someone who thrives in a dynamic environment, enjoys balancing multiple priorities, and takes pride in keeping people and office operations running smoothly. You'll play an important role in shaping the day-to-day workplace experience and helping leaders stay organized and focused.What You'll DoOffice ManagementOversee daily office operations to ensure an efficient, organized, and welcoming environmentManage office supplies, inventory, and vendor relationshipsCoordinate office maintenance, repairs, and workplace servicesSupport onsite logistics, including conference room readiness, guest coordination, and general office organizationHelp plan and execute team events, offsites, employee engagement activities, and office gatheringsPartner with internal teams to support onboarding logistics and workplace needs for new hiresMaintain and improve office systems, processes, and policies to support a positive employee experienceExecutive SupportManage calendars, scheduling, and meeting coordination for executivesArrange travel, itineraries, and expense reportingPrepare materials for meetings, presentations, and internal communicationsTrack action items, deadlines, and follow-ups on behalf of leadershipProvide administrative support for team meetings, offsites, and special projectsHandle confidential and sensitive information with professionalism and discretionServe as a reliable point of coordination between executives and internal or external stakeholdersWho You Are3+ years of experience in office management, executive support, or a similar administrative role in a fast-paced startup environment.Exceptional organizational skills and strong attention to detailAbility to manage competing priorities with efficiency and composureStrong written and verbal communication skillsA proactive, solutions-oriented approach to workHigh level of professionalism, judgment, and discretionExperience coordinating vendors, events, calendars, and workplace logisticsProficiency with tools such as Google Workspace, Notion, Slack, and expense management systems (Ramp).Extra CreditFamiliarity with employee experience, workplace operations, or facilities coordinationRole LocationNYC - onsite (5 days)What We OfferImpact: Be at the forefront and contribute to groundbreaking, AI-driven healthcare experiences, directly interface with execs at the world's leading tech & healthcare orgsGrowth: Significant opportunities for broad ownership and professional development within our rapidly scaling startupCompensation: Competitive salary + equityBenefits: Comprehensive healthcare, vision + dental, 401K, Unlimited PTO, Parental Leave