Office Manager Assistant

Office Manager AssistantThe Office Manager Assistant is a 12-month position that provides clerical, secretarial, and administrative support to the Office Manager, Principal, and school leadership team. Under the direction of the Office Manager and Principal, the Office Manager Assistant helps ensure the efficient daily operation of the school's main office while delivering exceptional customer service to students, families, staff, and visitors. This position serves as the first point of contact for many school stakeholders and assists with student records, attendance, communications, office operations, purchasing, and other administrative functions.

The Office Manager Assistant serves as backup to the Office Manager during absences and assists in maintaining compliance with school, district, state, and network procedures.Key Responsibilities:Office OperationsStudent Information & RecordsAdministrative SupportSchool OperationsCustomer ServiceCompliance & ConfidentialityAdditional ResponsibilitiesKnowledge, Skills, and Abilities:Excellent customer service and interpersonal skillsStrong written and verbal communication skillsAbility to maintain confidentiality and exercise sound judgmentStrong organizational and time management skillsAbility to prioritize multiple tasks in a fast-paced environmentAbility to work collaboratively with diverse stakeholdersProficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google WorkspaceAbility to learn and utilize student information and business management systemsExperience with PowerSchool preferredStrong attention to detail and accuracyPhysical and Mental Demands:Works in a standard office and school environmentFrequent standing, walking, sitting, and use of office equipmentMay assist with school events conducted indoors and outdoorsRequired Qualifications:High school diploma or equivalent requiredAssociate's degree in Business Administration, Office Administration, or a related field preferredBachelor's degree preferredMinimum of two years of progressively responsible administrative or office support experience, preferably in a school or educational settingExperience with student information systems and office management software preferredCompensation & Benefits:45K-55K Comprehensive benefits package, including: Health, dental, and vision insurance Life insurance NJ State Pension Plan Flexible Spending Account (FSA) Extended Thanksgiving and Winter Breaks Paid professional development opportunitiesSupervision:This position does not provide formal supervision of employees but may coordinate administrative tasks and provide guidance to office support personnel as assigned.Desired Skills & Attributes:Exceptional organizational skills and attention to detailProfessional demeanor and customer-focused mindsetAbility to manage competing priorities with efficiency and accuracyStrong problem-solving and decision-making skillsCommitment to educational equity and student successAbility to build positive relationships with students, families, and colleaguesFlexibility, initiative, and a collaborative approach to supporting school operations