Office Coordinator

Office CoordinatorThe Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they support.This individual is expected to foster a collaborative work environment.

It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, strong computer skills including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.Responsibilities include:Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goalsAnswer phones, make copies, respond to emails, and resolve issuesReceive and log inventoryCompile reports on Excel, including production reportsExtensive use of Google Earth to identify and chart project sitesTrack progress against production sites on wall mapsSupport financial processes and supply information as requestedCoordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)Maintain contact lists for all managers and employeesResponsible for building maintenance and security systemsBuild and maintain relationships with internal stakeholdersEnsure a high level of internal client satisfactionUphold and promote the company's valuesAttend operational meetings as requiredTravel may be required for trainingOther duties as assignedSkills and Abilities:Creative problem-solver, with the ability to think, plan, and execute on multiple projects autonomously and in an organized fashion, balancing the long-term and urgent needs of the teamDemonstrated ability to work calmly and collaboratively in fast-paced and ambiguous environments, maintaining good judgment and the ability to escalate appropriatelyMust be highly organized, flexible, deadline and detail orientedExcellent project management and communication skillsMust be a self-starter, able to produce with limited supervision in a fast-paced environmentExcellent interpersonal skills with the ability to build and maintain relationships both internally and externallyWhen business critical issues arise, must be willing to work outside normal business hoursExcellent writing, organizational, planning, and communication skillsAbility to work in a deadline driven environmentHigh energy, team oriented, data driven, and results focusedMust be proficient in MS Word, MS Excel, and MS PowerPoint and Adobe, and able to learn new on-line systems such as SiteTracker or other client software programMinimum Requirements:High School Diploma or GEDExperience working in a construction or related industryPreferred Requirements:BA/BS degreeBi-Lingual (Spanish/English)Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.