Office Coordinator

Office CoordinatorWe are looking for an Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This long-term contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting.

The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation.Responsibilities:Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience.Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly.Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity.Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable.Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination.Arrange catering, lunches, and internal events that contribute to a positive employee experience.Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics.Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges.Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.