Office Coordinator

Office CoordinatorIrvine, CA - Irvine, CA 92618OverviewSalary Range $60,000.00 - $75,000.00 Salary/year Position Type Full Time Travel Percentage Negligible Category Admin - ClericalPosition OverviewGSI Environmental Inc, a privately owned Environmental Engineering and Consulting firm, has an immediate opening in its Irvine, California office for an Office Coordinator. Duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports GSI's technical employees through a variety of tasks related to office organization and internal and external communications.

Must have the ability to effectively communicate in person and via phone and email ensuring that all Office Coordinator duties are completed accurately and delivered with high quality and in a timely manner.We are a privately held, employee-owned company offering superior compensation, benefits, and professional development. GSI is highly respected nationally and internationally for the quality of its professional environmental services and the technically advanced projects it has completed over its 40 years of operation. GSI leadership promotes a collaborative, fun, and growth-oriented workplace, resulting in strong staff retention and high client satisfaction.GSI employs cross-disciplinary teams of environmental engineers and scientists focused on bringing innovative solutions to our clients' toughest environmental challenges pertaining to water resources, air quality, land restoration, sustainability, renewable energy, ecological services, data science, toxicology, and energy and critical minerals production.

Headquartered in Houston, Texas, GSI operates offices in Texas (Austin and Houston), California (Irvine, the San Francisco Bay Area, and Folsom), Colorado (Denver), Washington (Olympia), Montana (Missoula and Helena), Georgia (Atlanta), North Carolina (Raleigh), Virginia (Herndon), and New York (Syracuse), with remote staff located throughout the US. Our talented staff of environmental professionals performs projects nationwide and internationally.Key ResponsibilitiesOversee front desk operations, including greeting visitors, managing calls, coordinating guest access, and handling package deliveriesProvides direct support to the Office Manager by assisting with administrative/operational tasks and special projects.Assist with planning and scheduling office events, meetings, conferences, and client meetingsAssist with electronic file managementAssist with booking travel arrangements when necessaryFormat reports, documents, and tables within Microsoft Word and Excel to be cohesive with GSI branding guidelinesAssist technical teams with issuing reports and other project documents, including printing/copying, assembling, and shippingSupport corporate accounting, marketing, and HR departments with routine administrative tasks and special projectsQualificationsProven administrative experienceBetween 4-6 years of relevant experienceHighly motivated self-starter with a passion for optimizing workflows and enhancing office efficiencyProficient in MS Office (Outlook, Word, Excel, Power Point, SharePoint) and Adobe AcrobatExcellent time management skills and ability to multi-task and prioritize workOutstanding written and verbal communication skillsStrong organizational and planning skillsHigh school diploma or equivalent; college degree preferredAbility to work in-office full time (40 hrs./week) with occasional need for extended hoursIn-office position based in Irvine, California (92618).