Office CoordinatorCharlie Health exists to change the way behavioral health treatment is delivered. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them.
By focusing on people with complex needs, we're expanding access to meaningful care and driving better outcomes from the comfort of home.We are seeking an Office Coordinator to manage the day-to-day operations of our office and play a vital role in facilitating care delivery at our healthcare organization. The Office Coordinator will handle administrative paperwork essential to clinical operations, including processing payor and license applications, completing data entry, reconciling data across systems, and submitting claims, on an as-needed basis alongside broader office responsibilities. This role will also partner closely with our Compliance team to ensure the office is operationally equipped to support on-site behavioral health services.
This is a fully in-office role, Monday through Friday, 9:00 AM to 5:00 PM, in-person at our office.Responsibilities include managing day-to-day office operations, processing administrative paperwork that facilitates care delivery, partnering with the Compliance team, leading organizational projects, assisting the IT team, planning events and team meetings, supporting leadership with special projects, reviewing and transferring patient data, maintaining patient charts and records, entering and updating patient information, providing administrative support, performing attendance, collaborating with internal teams, and participating in training programs.Requirements include 2+ years of experience in office coordination, administrative support, or a related role, familiarity with administrative paperwork processes, comfort working alongside compliance or clinical operations teams, strong organizational skills, strong interpersonal and communication skills, self-starter attitude, work authorization in the United States, and availability to work fully in-office Monday through Friday.