Office Coordinator

Office Coordinator

Company: PR/Marketing company

Location: Midtown, NYC (5 days/week in office)

Type: Temporary, part-time, with potential for extension or conversion to a full-time role

Hours: 9:00am–4:00pm, Monday–Friday, including a 1-hour unpaid lunch

Duration: ASAP – March 9, 2027

Hourly Rate: $30/hour

We are seeking a dynamic individual to join the team as a temporary/part-time Office Coordinator, with the possibility of extension or conversion to a full-time role based on performance and business needs. The Office Coordinator is the first point of contact for our office, handling all incoming calls on the multi-line telephone system, greeting guests, and making sure every visitor has a positive first impression. The role also supports office operations, administrative needs, and product send-outs.

Here’s what you’ll be doing:

Reception & Visitor Management

• Answer, screen, and route incoming calls on the multi-line telephone system to the appropriate personnel or departments
• Greet visitors, clients, and vendors, determine the nature of their visit, and announce them to the appropriate personnel
• Manage and monitor visitor access
• Open and close the reception area in a timely manner
• Keep the reception area and lobby clean, organized, and welcoming
• Schedule conference rooms for internal, new business, and client meetings, and make sure rooms are properly set up

Administrative Support

• Assist the Operations Team with day-to-day projects
• Perform miscellaneous duties and projects as required by the Operations Team

Office & Facility Management

• Maintain the general appearance of the office, including meeting rooms, kitchen pantry, water and coffee machines, supply areas, and client product storage closets
• Track office supply inventory, restock, and communicate new order requests to the Operations Manager
• Assist with company subscriptions, catering, supplies, and mailing services
• Sign for incoming packages and messenger deliveries, and manage outgoing mail and packages
• Liaise with building management, vendors, and facilities partners as needed
• Support internal culture initiatives and office events

Technology & Systems Support

• Assist with seating software operations, including desk booking, troubleshooting, and profile setups

Here’s what you’ll have:

• Associate’s degree required; Bachelor’s degree highly preferred
• 1–2 years of Administrative Assistant experience
• A professionally polished presence with exceptional written and verbal communication skills
• Excellent organizational skills and strong attention to detail
• The ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
• Proficiency in Excel, Word, PowerPoint, and Outlook
• A commitment to maintaining strict confidentiality at all times
• Availability to start immediately and commit through March 9, 2027, with openness to extension or a full-time opportunity