Office CoordinatorBack Bay Staffing Group is seeking an Office Coordinator for our client in the Metro West area. This is a temporary 40 hour per week position. The work hours are 9 a.m.
to 5 p.m. Monday through Friday. Minimal travel may be required.Job DutiesSchedule, prepare packets, and record minutes at board, e-board, and assigned committee meetingsSupport CEO and directors as requiredSupervise 2 part-time staff (office assistant and receptionist)Manage event logistics for various meetings of board, board committees, staff, association members and external stakeholders, including scheduling meetings, room set up/break down, ordering food, and preparing materialsProvide administrative support for training sessions and community events, such as annual meetings and conferenceManage vendor relationships, such as IT, phone/internet, catering, building maintenance, cleaning, office supplies, copy and fax machine, and shipping and receivingMaintain office inventory, purchase supplies, and stock/distribute office suppliesManage office contracts and ensure relevant records are maintained and up-to-date, such as records of office expensesMaintain general office tidinessAssist with member databaseCoordinate purchase and maintenance of office equipmentCompose, type and edit documents and correspondence as requestedCoordinate Constant Contact agency newsletterServe as receptionist to answer/direct incoming calls and greet and direct guests when primary receptionist is not availableSchedule meetings and appointments, including coordinating and maintaining conference and training room calendarsRun errands and perform miscellaneous job-related duties, such as maintain office postage machine, assist with bulk mail preparation, maintenance of filing systems, coordinate incoming/outgoing mail, packages, and deliveriesDuties may include photocopying, faxing, word processing, data entry, phone calls, and Internet research tasksResponsibilities may be added or changed at any timeQualificationsSuperior organizational and time management skillsOutstanding written and verbal communication skills and excellent interpersonal skillsProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client serviceDemonstrated ability to achieve high performance goals, prioritize tasks, handle multiple projects, and meet deadlines in a fast paced environmentDemonstrated proactive approaches to problem-solving with strong decision-making capabilityForward looking thinker, who actively seeks opportunities and proposes solutionsHighly resourceful team-player, with the ability to also be extremely effective independentlyAbility to work collaboratively with diverse constituents, including staff, board, clients, and membersEducation and Experience RequirementsBachelor's degreeAt least 4 years of office coordination/management experienceProficient in Microsoft Office, Adobe Acrobat, and Social Media platformsSince 1987, Back Bay Staffing Group's mission has been to support and encourage talent, promote diversity and create new opportunities.
This mission, coupled with our tireless commitment to integrity and client service, has enabled us to consistently exceed the goals of our clients and candidates. Back Bay Staffing Group prides itself on being a true partner in helping organizations grow, solidly and wisely.