Office Coordinator

Receptionist / Office CoordinatorWe are seeking a professional, organized, and customer-focused Receptionist / Office Coordinator to support daily front desk and office operations. In this role, you will be the first point of contact for employees, clients, visitors, and guests. You will help create a welcoming and professional office experience while also handling a variety of administrative and coordination tasks, including visitor management, incoming calls, mail and deliveries, badge requests, office supplies, facility communications, and general office support. The ideal candidate is dependable, detail-oriented, comfortable interacting with people at all levels, and able to stay organized while managing multiple priorities throughout the day.Responsibilities:Manage the front desk and lobby, including opening and closing the reception area each dayWelcome and assist employees, clients, visitors, contractors, and other guests in a professional and friendly mannerAnswer incoming calls, identify the appropriate contact or department, and transfer calls accordinglyIssue temporary security badges and maintain accurate badge inventory recordsCoordinate visitor access and communicate badge requests, missing badges, and replacement requests with the appropriate Security teamPrepare daily visitor and client arrival logs using the Client Resource CalendarMonitor and respond to facility-related emails, routing requests to the appropriate team or individualReceive, sort, and distribute incoming mail and packagesCoordinate FedEx shipments, services, and related supply needsAssist onsite clients and visitors with transportation, welcome materials, paperwork, document copies, hotel and restaurant information, and other general requestsMaintain a clean, organized, and welcoming reception and lobby areaMonitor and replenish lobby and office supplies, including coffee, refreshments, and other shared-use itemsTrack office supply inventory and place orders as neededPrepare and distribute weekly employee communicationsProvide general administrative and office support as neededAssist the Business Support Supervisor with special projects and other administrative assignmentsWork collaboratively with internal teams to ensure visitors, employees, and clients receive timely and professional supportSkills & Qualifications:Core Skills:Strong verbal and written communication skillsProfessional, friendly, and customer-service-focused approachExcellent organization and attention to detailAbility to manage multiple tasks and prioritize competing needsStrong follow-through and reliabilityAbility to work independently and take initiativeComfortable working in a fast-paced office environmentAbility to remain professional and composed when handling unexpected requests or high-volume periodsStrong interpersonal skills and ability to work effectively with employees, clients, visitors, and external partnersTechnical Skills:Proficiency with Microsoft Office, including Outlook, Word, and ExcelAbility to learn and effectively use company systems, calendars, communication tools, and administrative processesBasic computer and data-entry skillsEducation & Experience:High school diploma or GED preferred0–3 years of experience in reception, customer service, office administration, office coordination, client relations, facility support, or a related field preferredPrevious experience working in a professional office environment is a plusWhat We're Looking For:Someone who enjoys helping people and creating a positive first impressionSomeone who is highly organized and pays close attention to detailsSomeone who can balance customer-facing responsibilities with administrative tasksSomeone who takes ownership of their work and follows through on requestsSomeone who is comfortable being the go-to person for day-to-day front desk and office needsWork Environment:This is an onsite position in a professional office environment.

The role involves frequent interaction with employees, clients, visitors, contractors, security personnel, and internal teams.