Office Coordinator

Office CoordinatorIrvine, CA, US On-site Vaco $USD 55000 - 70000 Direct HireAbout the CompanyOur client is a well-established company in the nutraceuticals industry, specializing in high-quality ingredients and products used in health and wellness. They operate in a collaborative, fast-paced environment and are looking to add a reliable, detail-oriented Office Coordinator to support their day-to-day operations.Position OverviewThe Office Coordinator will serve as the central point of contact for office operations, supporting administration, logistics, and light sales coordination. This is a highly visible, hands-on role where you'll help keep the office running smoothly and efficiently.

This position is ideal for someone who thrives in a stable, long-term role, enjoys wearing multiple hats, and can work independently with minimal supervision.Key ResponsibilitiesOffice AdministrationManage general office operations and serve as the main point of contact for administrative needsProcess expense reports and assist with reimbursementsCoordinate vendor payments (e.g., utilities, telecom, insurance, etc.)Maintain organized records and documentationSupport employee-related administrative tasks (benefits coordination, onboarding support, etc.)Logistics & OperationsAssist with inventory tracking and reportingCoordinate shipments, returns, and sample distributionSupport warehouse coordination and basic stock reconciliationEnsure smooth flow of goods and documentation across internal and external partnersSales SupportProvide administrative support to the sales team as neededAssist with order processing and documentationHelp coordinate materials and logistics tied to customer needsAct as a liaison between internal teams and external partnersGeneral Office CoordinationOrder office supplies and maintain a clean, organized workspaceCoordinate meetings, schedules, and occasional office eventsServe as the go-to person for day-to-day office needsSupport leadership with ad hoc tasks and projectsQualifications2-5 years of experience in an administrative, office coordinator, or operations roleExperience in a small to mid-sized company environment is a plusStrong organizational skills with excellent attention to detailAbility to multitask and manage shifting prioritiesSelf-starter who can work independently and take ownershipProficiency in Microsoft Office (Excel, Word, Outlook)Strong communication and interpersonal skillsWhat They're Looking ForSomeone dependable, consistent, and detail-drivenComfortable working in a fully onsite roleA "go-to" team player who enjoys supporting multiple functionsSomeone who values stability and long-term growth within a company