Office Coordinator Event Staff - Chicagoland Speedway

CHICAGOLAND SPEEDWAY OFFICE COORDINATORChicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action.Position PurposeWe're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR's return to Chicagoland Speedway in 2026. This is a seasonal, in-office position based in Joliet, IL.

As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn't mind wearing multiple hats, is experienced in handling a wide range of administrative, operational, and executive support related tasks, able to problem solve and work independently.Responsibilities:Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and alignedMaintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occurOversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during eventsManage the procurement and distribution of staff/event apparelUphold a strict level of confidentialityProcess incoming and outgoing mail/packages, shipping and receivingCoordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logsMonitor and maintain office supply and breakroom inventoryOrganize office operations and proceduresOther duties as assignedQualifications:At least 18 years of ageStrong communication, interpersonal, and collaboration skillsExceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlinesAbility to remain calm and professional in high-pressure situationsA proactive and solution-oriented approach to problem-solvingExceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedulesMeticulous attention to detailReliable transportation to and from the track locationThe compensation range for this position is: For an overview of NASCAR Benefits, please navigate to: Now!Learn more about this role and our team by applying at for consideration.