Office Coordinator

Office CoordinatorAt Adams Thermal Systems, we are growing—and with that growth comes opportunity. The Office Coordinator role is a dynamic, high-impact position that sits at the center of our organization. This individual will serve as both a relationship builder and a data-driven problem solver, requiring strong interpersonal skills, sound judgment, and the ability to analyze information to support decision-making.This role interacts daily with employees, customers, and leadership, while also working behind the scenes to manage data, reporting, and systems that keep the business running efficiently.

The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between providing a welcoming front-line presence and delivering accurate, insightful administrative and analytical support.Responsibilities may include:Office Administrative TasksAnswers inbound phone calls and route the call to the appropriate personnelWelcome visitors and direct them to relevant office/personnelGenerate security badges and assigns security profile for new employees and visitorsScan and upload documentsMaintain inventory of office supplies and purchase new supplies as neededProvide backup to Document Control SpecialistQuality/EngineeringPrepare regularly scheduled reports to support management decision making.Generate reports of company metrics such as internal and external defects and scrapRequirementsAccuracy and attention to detail.Ability to communicate effectively with personnel by telephone, in person, or through email.Advanced in MS Suite, including Excel PivotTables, VLOOKUP, INDEX/MATCH, and data tables.Excellent time management skills with a proven ability to meet deadlinesAbility to work with multiple teams of people on multiple projects simultaneously.Education and Experience:High school diploma or equivalent required; Associate degree in office administration or related field preferred.Physical Requirements:Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times.