Office Coordinator

Job Title

This position is responsible for providing support to administration, including the department chair, by planning, organizing and managing the department staff.

Job Description

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

The Division of Environmental Health & Safety (EHS) partners with Augusta University to promote safety services that support the clinical, teaching, and research missions on campus. We are responsible for a campus-wide effort to ensure Augusta University complies with local, state, and federal health and safety rules and regulations to provide a safe environment for work, study, research, and patient care.

This position is responsible for providing support to administration, including the department chair, by planning, organizing and managing the department staff.

Responsibilities

The duties include, but are not limited to: Work closing with the Associate Vice President, EHS and Director, EHS concerning the development and tracking of division budgets. Work with division managers on tracking departmental spending. Approve and track all expenditures made by division staff to include check requests, IDR, PeopleSoft requisitions, vouchers, and PCard purchases in Works. Approve all blanket purchase orders. Ensure that all transactions follow the policies and procedures for Augusta University and the University System of Georgia Work with the division staff to create travel documents using the appropriate systems and processes. Ensure that all travel meets the policies and procedures for Augusta University and the University System of Georgia. Work with the Associate Vice President, EHS and the Director, EHS to complete human resource administration tasks to include data entry into the human resources software program, interview scheduling, and onboarding. Reconcile all salary budgetary expenses. Manage and ensure approval of all division contracts with vendors as required by university regulations and processed. Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience. OR High school diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

KNOWLEDGE Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Box. SKILLS Excellent customer service, interpersonal, multi-tasking, organizational, verbal and written communication skills ABILITIES Ability to maintain confidentiality Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F Pay Band: B5 Salary: $17.88/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.