Office Coordinator

Office CoordinatorFirst Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.First Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Office Manager (RAOM) with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication.

Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency. This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!ResponsibilitiesAssist with accounting functions for the branch/region:Balance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash accountMaintain and monthly reconcile the petty cash accountWork with the Credit Manager to reconcile/collect major accounts receivableCash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal EntriesMaintain vendor PO records and work with the team to resolve any inaccuraciesCode and submit paperwork and expenses for accounts payableCode and submit shipping invoicesMonitor and collect on employee purchase accountsProvide back-up for routine billing both direct and inter-company directEnsure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation:Order necessary supplies of paper, labels, printer ribbons and other office and computer suppliesMaintain security and telecommunication systemsObtain and supervise repair and maintenance contracts for the buildingMaintain conference and/or training room calendarsCoordinate staff meetings and trainings, counter days and promotional outings as directed by the General ManagerAssist in providing orientation to new employeesEnsure accuracy of wage and hour information in Ceridian Dayforce:Enter corrections into the timecard systemPrepare and submit biweekly hours report for payrollOther duties as assigned by the RAOM, Branch Manager or Operations ManagerQualificationsExperience in general office/clerical work and multi-line telephone systemExperience in Accounting (preferred)Computer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business systemDemonstrated organizational skillsAbility to read, speak, understand and write EnglishAbility to add, subtract, multiply and divide all units of measureAbility to be bonded as defined by First Supply LLC's fidelity bond insurance carrierAttendance on a regular and consistent basisAbout First SupplyFirst Supply is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services.

We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.With a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers.

That commitment has earned national recognition, including a spot on USA Today's 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.