Office Coordinator

Position: Office Coordinator

Location: 5 days/week onsite in Allentown

Duration: 12 month contract to hire

Required Skills

• Experience as an office coordinator, office manager or in a similar role.

• Experience supporting an office of 75+ people and planning events.

• Highly organized, proactive and strong at communicating.

• Proficient in Microsoft 365.

Job Description

We're looking for an experienced Office Coordinator to run daily operations and events for our Allentown office, which supports 80–140 employees on a large construction project. Experience supporting a general contractor or construction company is a strong plus.

Responsibilities

• Manage daily office operations: reception, supplies, mail, deliveries and vendors.

• Plan and run office events: team lunches, all-hands meetings, project milestones and holiday parties.

• Coordinate onboarding and offboarding: workspaces, badges and equipment.

• Support managers with scheduling, meetings and travel.

• Coordinate facilities, maintenance and job site trailer needs.

• Process invoices, purchase orders and expense reports.

• Support safety and compliance, and visits from clients and leadership.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.