Office Assistant

Part-time Office AssistantPart-time office assistant for a small "Old Florida" style 18 unit timeshare resort on Singer Island located in Palm Beach Shores, Florida.This is a special opportunity for someone who will provide 5-star customer service.PurposeThe Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.Principal Duties and Responsibilities Include, But Not Limited To:Assists the General Manager and management team as neededAssists with meeting preparations (resort owners, staff, etc.)Takes notes and prepares minutes for all meetingsBasic calculator knowledge is a mustFiles documentsAssists with orientation of all new hires, completing new hire paperwork and submitting to HRWorks directly with HR to complete and submit worker's comp claims, insurance enrollments, etc.Assists with customer service issuesMonitors daily sales, prepares and makes deposits, records and files payablesAssists with other departments as necessary; Hospitality, Activities, Housekeeping, etc.Responsible for incoming and outgoing correspondence, processing and deliver mail dailyMaintains inventory of office supplies, uniforms, and ordersCodes and processes invoices and submits check requests to the accounting departmentAssists with other related functions for managers, employees, and guestsPerforms all other related duties and projects as assignedGeneral StatementPerforms the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.Job RequirementsEducation, Essential Training / Certifications, and Experience:High School Diploma/GED2-3 years of experience in the hospitality fieldSkills, Knowledge, and Abilities:Advanced computer skills – proficient in Microsoft Office-Word, Excel, Access, PowerPointStrong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters and calculatorsExcellent organizational and prioritizing skillsExcellent customer service and problem-solving skillsExcellent communications skills; verbal and written, bilingual is a plusAbility to multi-taskAbility to work independentlyAbility to analyze customer needs and assist in resolving all customer challenges and stressful situations with patience, courtesy and kindness.Dependable with excellent attendance and punctualityFlexible schedule, ability to work additional hours, weekends and holidaysShift: Additional hours may be needed to cover shifts, meet deadlines and business needsRegular Hours and WeekendTravel:Up to 5%