Office Assistant

Office AssistantClarvida is seeking a detail-oriented and proactive Office Assistant. As an Office Assistant, you will be responsible for a variety of administrative tasks, including answering and directing phone calls, greeting visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, and assisting with billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.ResponsibilitiesAnswer and direct phone calls; take messages as appropriateGreet visitors and direct them to the appropriate personPrepare outgoing faxes and distribute incoming faxesPhotocopy a broad range of materialsSchedule meetings and appointmentsType routine correspondence and prepare files as assignedMaintain and order inventory of office suppliesAssist in new hire set-up process for office or programMaintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clientsAssist with billing to clients or Medi-Cal and Medi-CareResearch and prepare special projects as assigned.

Recommends changes to internal office procedures and workflowAssist supervisor or management in the development of the work unit's annual budget, contracts, and monitoring adherence to such on a monthly basisAttend meetings and/or trainings to take notes or minutesHandle or assist with small office moves (office furniture)Other duties as assigned or necessary to support the program, office, and/or the companyRequired QualificationsHigh School Diploma or GED with computer or business coursesOne year of work experience, preferably in an office setting providing general clerical supportExcellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skillsIntermediate level PC skills requiredExcellent organizational, interpersonal, computer, and communication skillsAbility to effectively prioritize and manage timeCompensation & BenefitsSalary: $21.00 - $22.00/hourPaid vacation days (increase with tenure)Separate sick leave (rolls over annually)Up to 10 paid holidays (varies by region)Medical, dental, and vision insurance optionsDailyPay – access your earnings before paydayTraining, development, and continuing education credits for licensure requirements401(k) retirement planFree licensure supervisionEmployee Assistance Program (EAP)Pet insurancePerks @ Clarvida – discounts on shopping, travel, entertainment, Verizon, and more