Office Assistant (part-time)

Office AssistantWe are seeking a professional and customer-focused Office Assistant to support daily operations at City Hall. This individual will serve as the first point of contact for visitors and callers, providing excellent customer service while performing a variety of administrative and clerical functions. The ideal candidate will be organized, detail-oriented, and comfortable working in a public-facing environment.Key ResponsibilitiesGreet visitors and direct them to the appropriate department or staff member.Answer, screen, and route incoming telephone calls.Process incoming and outgoing mail, packages, and correspondence.Provide information regarding City services, programs, and departments.Prepare, type, proofread, and distribute correspondence, reports, forms, and other documents.Maintain electronic and physical filing systems, records, and databases.Enter, update, and retrieve information using various software programs.Schedule meetings, coordinate calendars, and reserve meeting rooms.Assist with meeting preparation, materials, and minute-taking as needed.Process forms, applications, records, and other administrative documents.Assist with office accounting support, including fee collection, invoice processing, purchase orders, and reimbursements.Order and maintain office supplies and inventory.Handle general clerical duties including copying, scanning, filing, and data entry.Provide administrative support to City departments and staff as assigned.