Office AssistantFriends of the High Line is hiring for an Office Assistant Position in Greenwich Village, New York City. Base pay starts at $26/hr.Owned by the City of New York, the High Line is programmed, maintained, and operated by Friends of the High Line in partnership with the New York City Department of Parks & Recreation. We raise nearly 100% of the High Line's annual budget. Through excellence in operations, stewardship, innovative programming, and world-class design, we seek to engage the vibrant and diverse community on and around the High Line and to raise the essential private funding to help complete the High Line's construction and create an endowment for its future operations.Job DescriptionWe are looking for an Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion and incorporating new and effective ways to achieve better results. Reporting to the Sr. Director of People & Culture, the Office Assistant, works to maintain efficient office operations and provides administrative support to varying levels of staff and leadership. This role is not eligible for hybrid work and must report to the office Monday to Friday from 9:15 - 5:15 PM. Our offices are located on the West Side of Manhattan at 820 Washington Ave, NY NY 10014The hourly rate for this position is $26/hour.
RequirementsPrimary Responsibilities:Work with the People & Culture Team to ensure the High Line Values areOversee clerical tasks such as receiving and sending mail, processing invoices, and reconciling credit card activityOrganize office and assist associates in ways that optimize proceduresWelcome employees and direct visitors as they arrive at the officeKeep inventory of office supplies and other amenities and order new materials as neededMonitor communal space use to ensure best practices are maintainedNotify maintenance of any repairs, cleaning, or maintenance issuesCoordinate with vendors on new and existing servicesRequest services from internal teams to ensure the building is maintainedMaintain knowledge of happenings in the office to ensure the flow of interaction between departmentsCollaborate with departments and committees to identify transforming employee needs and implement actions to adapt to these needsAssist in the onboarding and offboarding of employeesSort and distribute communications in a timely mannerCreate and update records, ensuring the accuracy and validity of informationSchedule and plan meetings and appointmentsResolve office-related malfunctions and respond to requests or issuesMaintain trusting relationships with suppliers, customers, and colleaguesPerform receptionist duties when neededPerform other duties and responsibilities as assignedQualificationsHighly detail-oriented, organized, collaborative problem solverAbility to multitask and meet frequent deadlinesStrong written and verbal communication skills and the ability to work toward solutions that benefit departments and the organizationExperience with Google Suite