Office Assistant II (FOIA)

Job Title*Open to SEIU Salaried Members and the Public*SEIU Salaried Members must apply within the first 14 days of this posting to be considered as an in-house candidate. Any applications received after the first 14 days will be considered with applications from the public.This posting is subject to close after 14 daysMajor DutiesUnder moderate supervision, this position provides skilled administrative support by processing and coordinating the City of Saginaw's Police Department Freedom of Information Act (FOIA) requests.

Responsibilities include reviewing and processing requests for information submitted under the FOIA determining if the requested information can be released, identifying any confidential data that needs redaction, and ultimately preparing a response to the requester, while adhering to FOIA regulations and deadlines. Additionally, this role involves registering and verifying sex offenders, updating their information, and assisting the Support Services Administrator with daily operational tasks.Job RequirementsHigh school diploma or equivalent requiredOne to three years of administrative experience working in the public sector, and/or law enforcement entity or FOIA.Ability to obtain Notary Public within 6 months of hireMaintain confidentiality of sensitive information and data encountered in the course of work.Must have the ability to complete special training required to perform this position within six (6) months of being placed in position.Possess and maintain a valid state of Michigan driver's license.Ability to effectively and professionally communicate, both verbally and in written format with a variety of internal and external contacts.Ability to evaluate complex requests and determine which information can be released.Meticulously review documents to identify sensitive information requiring redactionProficient working knowledge of Microsoft Office Products as well as the ability to become proficient in various law enforcement software and hardware applications.Must possess excellent organizational skills, including the ability to balance competing demands for time and prioritize workload to meet strict deadlinesSpecial Requirements Because of the confidential, sensitive nature of information handled, successful completion of an extensive background investigation is required. Must successfully pass Law Enforcement Information Network (LEIN) certification within six (6) months of being hired.Working ConditionsWork is generally performed in a standard office setting on-site. While performing the duties of this job, this employee will occasionally exert up to 25 pounds of force. The employee will frequently sit and occasionally stand and walk; rarely climb or balance, stoop, kneel, crouch or crawl, reach with hands and arms, and push or pull. Work has standard vision requirements; vocal communication is required to express ideas; hearing is required to hear detailed information through oral communication and/or make fine distinctions in sound; work has rare exposure to bloodborne pathogens; work is generally performed in a moderately noisy location (e.g. business office with typing and/or computer printers, light traffic).BenefitsThe City of Saginaw offers a competitive benefits package to full time employees.Blue Cross Blue Shield Health Care with low bi-weekly employee premium contributions (low deductibles and out-of-pocket maximums).Dental Insurance and Vision Plan; 100% employer-paid premiumMERS Hybrid Retirement Plan: 2 plans in one - Defined benefit plan with the investment choice of a defined contribution plan.Healthcare Savings Plan: Savings Plan to help you prepare for the costs of health care after you leave employment.City-paid life and accidental death & dismemberment.13 Paid HolidaysPTO (Paid Time Off) days based on length of service; accrual can be up to 22 days during the first year of employment.City-paid short and Long-Term Disability BenefitsDeferred Compensation Program: Voluntary 457 and Roth IRATuition Reimbursement ProgramEmployee Assistance Program (EAP)(Benefits are subject to change in accordance with collective bargaining agreements.)