Office AssistantJoin the Student Association of SUNY Geneseo!The Student Association (SA) is the Undergraduate Student Government serviced to enhance the undergraduate student experience. SA supports numerous student clubs/organizations and is responsible for the allocation of funds, resources, and personnel to various student-focused services and programs. SA is comprised of standing and special committees that serve as advocacy and programming bodies.
Further, SA amplifies and represents the student voice through recommendations to the Geneseo administration.OUR MISSION: The SUNY Geneseo Student Association is a platform organization specifically purposed for the advancement and development of undergraduate student life. The Student Association aims to advocate for and engage all activity fee-paying students to collaborate and to provide numerous services, programs, and opportunities to enhance their liberal arts education in order to promote a lifetime of leadership.OUR VALUES: The Student Association of SUNY Geneseo prides itself on a simple and engaging set of valuesEducationDiversityEnthusiasmLeadershipTransparencyTeamworkServiceCivic ResponsibilityFUNPURPOSEThe Office Assistant is responsible for providing administrative, operational, and customer service support for the Student Association Office. This position serves as one of the first points of contact for students, faculty, staff, and campus visitors and helps ensure the efficient daily operation of the office.
The Office Assistant supports office administration, recordkeeping, event preparation, and general customer service while maintaining a professional and welcoming environment.ESSENTIAL FUNCTIONSProvides exceptional customer service to students, faculty, staff, and visitors in person, by phone, and through emailAnswers general questions regarding Student Association programs, services, policies, and procedures.Maintains a professional, organized, and welcoming office environmentPerforms clerical duties including filing, scanning, copying, data entry, and document preparation.Assists with maintaining office records, forms, and administrative documentationAssists with meeting preparation, including scheduling, room reservations, agenda materials, and note-taking as neededMonitors and replenishes office supplies as needed.Assists with office opening and closing proceduresSupports Student Association events, programs, meetings, and special projectsProvides administrative support to professional staff and student leadersMaintains confidentiality of sensitive organizational, financial, and personnel informationAssists with scheduling, calendars, and general office coordinationOperates standard office equipment, including but not limited to computers, printers, scanners, and copiersPerforms a wide range of administrative and operational tasks as assignedOther duties may be assigned to support departmental and organizational goalsSKILLS AND COMPETENCIESExcellent communication and interpersonal skillsOutstanding customer service orientationStrong organizational and time management skillsAttention to detail and accuracyAbility to prioritize multiple responsibilitiesProblem-solving and critical thinking skillsProfessionalism and dependabilityAbility to work independently and collaborativelyProficiency with Microsoft Office and Google Workspace applicationsEDUCATION AND EXPERIENCEPrevious office, customer service, administrative, or leadership experience preferred.An equivalent combination of education, experience, and involvement will be considered.PHYSICAL REQUIREMENTSExtensive computer useProlonged sitting, standing, bending, and movement throughout the workdayAbility to lift up to 25 pounds occasionallyAbility to operate standard office equipmentSCOPE AND DIRECTIONReports to: Director of Programs, Personnel & FinanceDirect Reports: This position has no direct reportsFLSA Status: Part-Time – 10 Month EmployeeRate of Pay: $17 - $19 per hourBENEFITS PACKAGECareer growth opportunitiesMy Better Benefits discount servicesIn support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer.
This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status, or status as a member of any other protected group or activity.