Office Assistant (Full-time)

About the PositionJoin the Public Works Department as we look for an independent, proactive individual to assist our Fleet Division. If you excel at details, enjoy working with computers, and are ready to grow in a new position, this could be a great fit for you. Primary responsibilities include: processing accounts payable, purchase orders, and requisitions for fleet-related vendors; importing and reconciling fuel data and incidentals, utilizing Collective Data; maintaining motor pool usage logs and incidental cost tracking; coordinating vehicle documentation, vendor statements and monthly invoice deadlines; scheduling fleet pool vehicles, addressing user issues, and ensuring compliance with return and fueling policies; and managing contract routing, management of records and scheduling meetings. Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site.The City of Grants Pass is a High Performance Organization that has a well-defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service.If you are an individual who appreciates a collaborative team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!Minimum QualificationsA High School Diploma or GED, and two years of general office experience including customer service experience are required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those in the job description.Licensing Requirements:Oregon Driver's License – Class C with an acceptable driving recordCertification of 40 words per minute at 95% accuracy keyboarding skills.How to ApplyAttach your resume, cover letter and typing test. Application materials must be turned in by the closing date in order to be considered for this position. Required materials to be turned in for this recruitment are:1. City Application2. Supplemental Questionnaire3. Resume4. Cover Letter5. Typing test indicating 40 words per minute at 95% accuracy. A typing test from an on-line source, attached to your application will meet this requirement.Ranking and SelectionPer Oregon Revised Statutes 408.225 and 408.230, the City of Grants Pass grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application.

Please note that you need to submit documentation of your eligibility at the time of your application.Directly related work experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law. It is the policy of the City of Grants Pass that no person shall be discriminated against based on race and characteristics traditionally associated with race to include hair styles, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or current employment status. The City values diversity and encourages everyone who is interested in employment with the City to apply. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Police Officer applicants must show proof of citizenship with 18 months of hire. The ranking and selection of applicants to proceed in the process includes, experience, responses to supplemental questionnaire, and meeting minimum qualifications of the position. The initial selection process for this position includes the following steps: application review, oral interview and Microsoft Office testing. The final selection process following interview includes the following steps: tentative offer, criminal history check, extensive background/reference check, drug screening and final offer of employment. All candidates will be notified of the status of their application after the closing date. Reasonable accommodations may be made upon request prior to the application deadline to enable individuals with disabilities to participate in the job application process.BenefitsThe City provides a full family healthcare package that includes medical, prescription, vision, and dental insurance. Full family coverage includes spouse, registered domestic partner or same sex domestic partner and children up to age 26. Most employees are currently provided two options for health insurance and may elect to have their portion of the health insurance premium deduction taken out of their paycheck on a pre-tax basis. Employee rates for 2026 for health and dental coverage range from $185 to $194 per month depending on the coverage selected. In addition to health coverage, the City contributes $234 per month to a Health Reimbursement Account (HRA/VEBA) on the employee's behalf. The City provides two carriers for dental coverage, PacificSource with two options available. PacificSource Dental allows employees to select any dentist covered by PacificSource. The City participates in the Public Employees Retirement System (PERS).

An employee is eligible for PERS after six months of service (unless the employee is already a PERS member, then contributions are immediate). The employee's contribution of 6% is paid by the City under each collective bargaining agreement and the personnel rules at this time. An employee who is new to Oregon public service and was hired on or after August 29, 2003, becomes an OPSRP Pension Program member if the employee works six full calendar months in a qualifying position for an OPSRP-Participating employer. The six-month waiting period cannot be interrupted by more than 30 consecutive working days and must be served with the same employer. The City provides life insurance to all full-time employees at one time their annual salary. An employee can voluntarily choose to purchase additional life insurance, spousal life and/or dependent life. The City provides accidental death and dismemberment insurance to all full-time employees at one time their annual salary. The City provides benefits at the rate of 60% of salary with a maximum monthly benefit of $9,000 and a maximum covered salary of $15,000 per month. This benefit has a 90-day elimination period. Employees may elect to set aside monies pre-tax for out of pocket medical (maximum deferral $3,400) and/or dependent care (maximum deferral $5,000) expenses. The City participates in Social Security and pays the employer's portion of FICA and Medicare for each employee. Deferred compensation is a voluntary program which allows employees to designate a dollar amount or percentage of their pay for pre-tax retirement savings. These funds are deducted from an employee's check after FICA taxes, but before state and federal taxes, are applied. These funds are held state and federal tax free until the employee begins to withdraw funds. An employee is eligible to withdraw funds upon separation of service. The City provides four different carriers from which the employee can select. Employees may defer a maximum of $24,500 in 2026, with "catch-up" provisions that apply to those employees nearing retirement.

Approved on-the-job injuries are paid at approximately 66 2/3% of regular salary upon acceptance of the claim. The difference between employee's normal net and worker's compensation claim is paid by the City under the terms and conditions set forth in Administrative Policy 5-1 and the applicable collective bargaining agreement. Management, supervisors, non-represented, and Grants Pass Employee Association employees receive 10 paid holidays per year. Police personnel receive a holiday compensation bank of 48 hours each July 1 and January 1. Fire represented personnel receive a holiday compensation bank of 132 hours (56-hour schedule) each July 1 based on the prior years' service. Grants Pass Employee Association and Confidential-Classified employees receive 2 personal use-it or lose-it holidays per year, pro-rated based on the total months of service for the prior calendar year. Management and supervisory employees receive 1 personal use-it or lose-it holiday per year. Vacation accrual is provided to each regular full-time and regular part-time employee based upon their job classification, labor group, and scheduled workweek. Accruals and their availability for use are determined by a collective bargaining agreement or Personnel Rules, Regulations and Policies. Sick leave accrual is provided to each regular full-time and regular part-time employee based upon their scheduled work week. Sick leave accrual is available for use immediately. Full-time employees working a 40-hour schedule receive 96 hours per year, which accrues at 3.69 hours per pay period. Fire personnel on a 56-hour schedule receive 156 hours per year, which accrues at 6 hours per pay period. Emergency leave is provided to employees to attend the funeral of an immediate family member, or to visit