Office Assistant

Office AssistantWe are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our office—providing administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you!Administrative & Office SupportAnswer and direct phone calls, emails, and walk-in inquiries professionallyMaintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents)Prepare correspondence, notices, reports, and meeting materialsSchedule appointments, inspections, meetings, and vendor servicesEnter and maintain accurate data in property management systemsResident RelationsServe as the first point of contact for tenantsCommunicate maintenance requests with the maintenance teamAssist with move-ins, move-outs, and tenant communicationsDistribute notices, keys, and other materials as neededLeasing & Property SupportAssist with lease preparation, renewals, and documentationSchedule and coordinate property showingsTrack applications and support new tenant onboardingHelp ensure compliance with Fair Housing laws and company policiesFinancial & Reporting SupportAssist with rent tracking, invoices, and receipt organizationEnter payments and expenses into accounting or property systemsSupport monthly reports and basic reconciliation tasksMaintain vendor and service-provider contact recordsGeneral Office DutiesOrder office supplies and keep the office organizedAssist with special projects and seasonal needsHandle confidential information with discretionPerform additional administrative duties as assignedRequired QualificationsHigh school diploma or equivalentAt least 1 year of administrative, office assistant, or customer service experienceProficiency in Microsoft Word, Excel, and OutlookStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to multitask and prioritize in a fast-paced environmentPreferred Skills & ExperienceProperty management experienceFair Housing certificationCustomer-focused, professional demeanorStrong problem-solving and follow-up skillsDependable, proactive, and team-orientedComfortable working with the public and managing deadlinesWork EnvironmentOffice-based role with occasional tasks around the propertyStandard business hours, with possible limited evening or weekend coveragePrimarily seated and computer-based workOccasional lifting of office materialsWhy Work with BlueLine?Be part of a supportive property management teamGain valuable experience in leasing, tenant relations, and office operationsContribute to a welcoming, well-organized community environment